Administrative Assistant - Human Resources

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The OMRF Human Resources department plays a vital role in supporting the foundation’s mission by fostering a positive, inclusive, and high‑performing workplace. The HR team provides strategic and administrative support across all areas of the employee experience from recruitment and onboarding to employee relations and benefits. OMRF is seeking an Administrative Assistant who will contribute to these efforts by ensuring smooth day‑to‑day operations and providing exceptional administrative support to the HR team.

• Provide general administrative support to the HR team, including answering phones, greeting visitors, responding to inquiries, and maintaining organized files.
• Schedule and manage meetings, trainings, and the department calendar, while monitoring deadlines and notifying the team as needed.
• Process budgets, invoices, and payments in coordination with OMRF Accounting, and manage employee reimbursements (moving, tuition, candidate, and recruitment expenses).
• Coordinate travel and accommodations for visitors, candidates, and staff, including hotel, transportation, and recruiter travel.
• Support onboarding and HR record‑keeping, including affiliate records, employment verifications, I‑9 documentation, and HRIS/data entry.
• Order, track, and maintain office and HR supplies, departmental swag, event materials, and other resources.
• Plan and support special events, including lunches, trainings, and employee events.
• Assist with badge issuance/reactivation, notary services, and other HR logistics as needed.
• Perform additional duties as assigned to ensure the smooth operation of the HR department.

• High school diploma, GED, or equivalent, plus 2 years of administrative support experience or a combination of relevant experience and education.
• Excellent organizational, communication, and computer skills (MS Office required).
• Ability to always maintain strict confidentiality.
• Professional, people‑focused, personable, dependable, flexible, adaptable, and highly attentive to detail.
• Demonstrate initiative, basic problem‑solving, and prioritization skills.
• Ability to produce high‑quality work while multitasking and managing frequent interruptions.
• Capable of working independently and collaboratively with a diverse group of people, personalities, and cultures.

• Four years of prior administrative support experience in biomedical research, university, or non‑profit setting preferred.
• Human Resources experience, particularly with HRIS or other data entry systems, is a plus.

Typically, Monday through Friday, 8:30 AM – 5:00 PM.

Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease.

Located in Oklahoma City, OMRF offers a dynamic downtown area, low cost of living, short commutes, and a diversified economy. OMRF has been voted one of the Top Workplaces since the inception of the award and is committed to the mission: “to help more people live longer, healthier lives.” Successful candidates should demonstrate commitment to this mission.

We offer competitive salaries and comprehensive benefits to full‑time employees, including medical, dental, and vision insurance, a minimum 8 % company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite cafeteria, free onsite fitness center with personal trainer access, free parking, and more. Relocation assistance is available for those located 50 miles outside of the Oklahoma City metro.

Learn more about our benefits here.

OMRF is an Equal Opportunity Employer.

Entry level

Full‑time

Administrative

Research Services

Location:

Oklahoma City, OK