PEAK - Assistant to Chair - Dept of Anesthesiology

Job Number

252722

Organization

Peak People

Job Location

—

Schedule

Full-time;

Work Schedule:

7:30 AM – 4:00 PM (M‑F);
Work Type:
Onsite;
Salary: $18‑22 /hr;
Benefits:
No;
Required Attachments:
Resume

Job Description

This position is being filled through OU's PEAK Temporary Staffing Service. The Department of Anesthesiology seeks temporary administrative assistance to support the Chair during a staff member’s leave of absence. The position is estimated to last 6 weeks starting February 9th, 2026.

Essential Duties/Responsibilities

• Performs complex administrative duties for the Department Chair.
• Directs and coordinates daily operations of the office or program by serving as a staff and resource person.
• Acts as a liaison with internal and external agencies, compiles data, statistics, and other information.
• Plans events and special projects.
• Provides administrative assistance to the Chair, including but not limited to: making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise.
• Assists the Chair with various committees and associated responsibilities.
• Manages the daily operations of the office or program.
• Assists with the hiring and termination of office staff.
• May delegate tasks and acts as the lead employee.
• Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities.
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• May assist with other reports for the Chair.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise.
• May include event planning, producing in‑house publications, and planning public relations functions.
• Provides information or counseling to students, employees, or the outside public and independently responds to a variety of surveys, questionnaires, and other requests for information.
• Analyzes a variety of problems and carries out special assignments to solve those problems.
• Performs various duties as needed to successfully fulfill the function of the position.

Job Requirements Required

Education and Experience

Bachelor's degree in Business, Psychology, Education, or related field; AND 60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.

Equivalency/Substitution

Experience or a combination of education & related experience can be considered in lieu of a degree. A one‑to‑one ratio is used to determine the number of years of experience required in place of a degree.

Required Knowledge, Skills, Abilities

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro.
• Demonstrated ability in document preparation and proof reading.
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self‑motivated.
• Ability to work in stressful situations and within deadlines.
• Ability to communicate verbally and in writing.

Working Conditions

Standard office environment. Sit for prolonged periods. Communicate effectively and listen. Use of a computer and calculator. Standing, stooping, bending, and reaching.

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Why

You Belong at the University of Oklahoma

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Background Check

Yes

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