Assistant to Chair

Job Description - Assistant to Chair (252101)

252101

Nursing Academic Programs

Not stated

Full‑time, Monday – Friday, 8:00 AM – 5:00 PM, onsite

Targeted salary up to $50,300, based on experience

Yes

Resume

This position provides the critical connecting role between Academic Affairs and Faculty Affairs, working with Department Chairs to manage faculty‑related software platforms (TAMS and People Soft) and accurately document faculty workload. It supports budgeting, workload management, and the learning management system through faculty assignment and course development. Responsibilities include complex administrative duties for the Chair, directing and coordinating daily office operations, acting as liaison with internal and external agencies, compiling data, statistics, and other information, and planning events and special projects.

• Provides administrative assistance to the Chair, including travel arrangements, reimbursement documents, calendar maintenance, meeting coordination, supplies ordering and tracking, and problem resolution.
• Assists the Chair with various committees and associated responsibilities.
• Manages daily office or program operations.
• Assists with hiring and termination of office staff.
• Delegates tasks and serves as the lead employee.
• Acts as liaison between the Department and other campus departments, faculty, staff, and external entities.
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel.
• Assists with other reports for the Chair as needed.
• Compiles data, statistics, and other information.
• Coordinates and carries out projects requiring initiative, independent action, and specialized knowledge.
• Handles event planning, in‑house publications, and public relations functions.
• Provides information or counseling to students, employees, or the public and responds to surveys and questionnaires.
• Analyzes problems and conducts special assignments to solve them.
• Performs various duties as needed to fulfill the position’s functions.

Bachelor’s degree in Business, Psychology, Education, or related field.

Experience or a combination of education & related experience can be considered in lieu of a degree. A one‑to‑one ratio is used to determine required years of experience.

• Proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro.
• Document preparation and proofreading ability.
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Efficient and timely task completion.
• Detail‑oriented.
• Organized, self‑motivated, and able to multitask.
• Resilience under stressful situations and deadlines.
• Verbal and written communication skills.

None

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Use a computer and calculator.
  • Stand, stoop, bend, and reach.
• Environmental:
  • Standard office environment.

The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we aspire to harness innovation, creativity, and collaboration for the advancement of people everywhere. You belong here!

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or veteran status in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check? Yes

Special Indications:
None