Operations Control Coordinator

We are seeking a detail-oriented and proactive Operations Control Coordinator to support the day-to-day workflow of our finance team. This role plays a critical part in processing work and purchase orders, maintaining budget alignment, reconciling invoices, and coordinating with internal departments to ensure operational efficiency. The ideal candidate will be highly organized, budget-conscious, and skilled in financial tracking and administrative support.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

· Review and validate Authorization for Expenditure updates related to fiber construction projects, including budget verification and discrepancy resolution.

· Review and process Work Orders (WOs) and Purchase Orders (POs).

· Ensure Jobs and POs are updated to reflect change orders.

· Prepare budget change requests and update job records to ensure accurate tracking.

· Receive and reconcile invoices against open POs.

· Process construction closeout packages, including PO updates, documentation, attachments and routing.

· Support Construction Managers (CMs) and Project Managers (PMs) to ensure efficient workflow and timely project execution

· Assist with Accounts Payable tasks.

• Works proactively to identify, investigate, and report irregularities within designated areas of responsibility.
• Conducts training and cross training in knowledge and expertise within area of responsibility.
• In the event of employee absence, serves as a backup assistant to ensure proper coverage of necessary responsibilities.
• Communicates with internal and external auditors as necessary.
• Keeps the workstation and surrounding area neat and well organized.
• Upholds the security and confidentiality of any documentation and electronic data within area of responsibility.

QUALIFICATIONS INCLUDE:

· Four (4) years of finance experience or project coordination experience

· Project accounting experience preferred

· Proficiency in Microsoft Office Suite (Excel, Outlook, Word)

· Ability to deliver an elevated level of interactive customer service

· Ability to develop and maintain collaborative relationships

· Experience with prioritizing effectively and proactively solving problems

· Ability to possess strong written, oral, and interpersonal communication skills along with exceptional organizational skills

· Ability to manage multiple projects simultaneously with a great deal of accuracy, and achieve goals within or ahead of established time frames

PHYSICAL REQUIREMENTS:

• No or extremely limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.
• Visual perception to perform activities at distances close to the eyes.
• Hearing enough to understand and communicate by telephone and in person.
• Arm-hand dexterity is enough to demonstrate and operate keyboards and small office equipment.
• Requires the ability to sit or stand for prolonged periods of time.