Administrative Assistant I​/II

Position Overview And Responsibilities

The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail‑oriented, highly organized, able to multi‑task and proactive, with strong communication skills and a helpful, positive attitude.

• Providing administrative and organizational support to multiple PIs within the program, including answering the phone.
• Distributing meeting flyers.
• Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
• Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department.
• Scheduling and managing web conference meetings.
• Coordinating and setting up conference rooms for departmental seminars.
• Updating and maintaining website content.
• Coordinating travel arrangements, reimbursements, and office supply purchasing.
• Planning and arranging guest speaker visits, meetings, seminars, and symposia.
• Reviewing spending, assembling budgets and forecasting support.
• Performing general office tasks including filing, copying, and handling mail.
• Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
• Other duties as assigned.

• High school diploma/GED.
• Strong initiative, responsibility, and adaptability.
• Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high‑quality work.
• Strong oral and written communication skills.
• Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
• Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures.

• College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping.
• Demonstrated interest in gaining new skills in research administration through on‑the‑job mentoring and online learning.

Typically, Monday through Friday, from 8:30 AM to 5:00 PM.

Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross‑disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.

Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. Successful candidates will demonstrate commitment to this mission.

We offer competitive salaries and comprehensive benefits to full‑time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to a personal trainer, free parking and much more. Relocation assistance is available for those located 50 miles outside of Oklahoma City metro.

Learn more about our benefits here.

OMRF is an Equal Opportunity Employer.