Billing Specialist

DESCRIPTION

As a member of the Accounting Department, the Billing Specialist provides accurate and timely completion of billing as assigned, ensuring that all tasks are completed in accordance with firm or client billing guidelines or policies.

• Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide expense detailed back-up to accompany invoices as required.
• Process invoices utilizing internal Paperless Proforma application for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
• Ensure that invoices are submitted in a timely fashion and that all reduction or rejections to invoices are also addressed immediately.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.

• Assist with special projects, as assigned.

• High School Diploma required;
  Bachelor’s degree preferred.

• Minimum of four (4) years of legal billing experience.
• Experience with 3E, Bill Blast and electronic billing utilizing various vendor websites is preferred.

• Meticulous and highly organized with the ability to manage high levels of attorney assignments.
• Excellent written and oral communication skills to all levels of the organization.
• Ability to prioritize, multitask and take initiative to assist as needed.
• Ability to work in an interactive team environment with excellent customer service skills.
• Demonstrated ability to work in a high‑pressure environment.

This job operates in a clerical, office setting. The role utilizes standard office equipment such as computers, phones and photocopiers. Sedentary work with occasional lifting of up to 10 pounds.

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must currently be authorized to work in the United States on a full‑time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and may be updated by management. Employment with the firm is at‑will, and employees must be able to satisfactorily perform all essential functions with or without reasonable accommodation. If an accommodation request would cause undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer – Veterans, Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor (https://(Use the "Apply for this Job" box below).).