Executive Assistant - OU Health Executive Offices

Executive Assistant - OU Health Executive Offices page is loaded## Executive Assistant - OU Health Executive Officeslocations:
Oklahoma Citytime type:
Full time posted on:
Posted Todayjob requisition :
R0061341##
*
* Position Title:

** Executive Assistant - OU Health Executive Offices##
** Department:
** Administration##
*
* Job Description:

***
* General Description:

** Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations.
*
* Essential Responsibilities:

*** Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability
* Handles sensitive/confidential information requiring high level of discretion and confidentiality.
* Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries.
* Prepares documents and outgoing communications as necessary.
* Completes, reviews, and processes expense reports, invoices, etc.
* Books travel arrangements, both domestic and international travel.
* Creates professional PowerPoint presentations and presentation materials from conceptual ideas
* Manages assigned projects to timely completion and prepares progress reports, as required
* Takes accurate minutes at assigned meetings, as requested
* Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc.
* Reviews, distributes, and responds to correspondence.
* Performs a variety of other administrative tasks including reporting and tracking information.
* Interacts with executives at all levels, as needed, in a timely and professional manner.
* Understands when to escalate issues and barriers to ability to complete work assignments.
* Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.
* Coordinates ordering and distribution of supplies and handles problems concerning material received
* Assists with other clerical functions when needed
* Performs other duties as assigned
** Minimum Qualifications**:
*
* Education:

** Bachelor’s degree required.
*
* Experience:

** 3 – 5 years of Executive Administrative Assistant experience required.
** License(s)/Certification(s)/Registration(s)

Required:

** N/A
*
* Knowledge, Skills and Abilities:

*** General knowledge of office procedures and equipment.
* Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages.
* Good general written communication skills to include spelling, grammar and punctuation.
* Will need advanced interpersonal skills for interaction with employees, clients and customers.
* General computer skills with some spreadsheet knowledge.
* Ability to maintain and handle confidential information appropriately.
* Typing/keyboarding skills sufficient to meet the requirements of the position.##
** Current OU Health Employees - Please click*
* ** to login.**##
** OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.**###
** OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community.

Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great…