Administrative Technician IV

Job Posting Title
Administrative Technician IV

Agency
445 LIQUEFIED PETROLEUM GAS BD

Supervisory Organization
Oklahoma Liquefied Petroleum

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
$42,000.00-$52,000.00

Job Description

Positions in this job family provide specialized administrative and operational support for agency programs involving the regulation, licensing, permitting, and oversight of the liquefied petroleum gas industry.

Employees perform a variety of administrative functions requiring accuracy, organization, attention to detail, and the ability to interpret and apply established agency procedures, statutes, rules, and requirements. Duties may include reviewing and processing permit and license applications and renewals; maintaining regulatory and business records; processing fees, billing, and accounts receivable; preparing correspondence and official documents; maintaining electronic databases and tracking systems;

responding to inquiries from regulated businesses, licensees, permit holders, and the public; and providing administrative support to agency inspectors, management, and other staff.

Employees in this position serve as an important point of contact between the agency and the regulated industry and are expected to provide accurate, professional, and consistent information regarding established agency requirements and procedures.

The position requires the ability to manage multiple priorities, meet deadlines, maintain confidential and sensitive information, identify discrepancies, resolve routine administrative issues, and work independently while following established policies, procedures, statutes, rules, and supervisory direction.

• Provides administrative and operational support for the agency's permitting, licensing, registration, inspection, and other regulatory programs.
• Reviews and processes applications, permits, licenses, registrations, renewals, transfers, and related documentation for completeness and conformity with established agency requirements.
• Reviews supporting documentation such as insurance certificates, ownership information, business information, required forms, fees, and other records associated with agency permits and licenses.
• Communicates with regulated businesses, permit holders, licensees, applicants, vendors, and members of the public regarding application status, documentation requirements, fees, renewals, deficiencies, and established agency procedures.
• Serves as an administrative liaison between agency staff, inspectors, regulated entities, other state agencies, and members of the public as appropriate.
• Maintains accurate and current regulatory records, including electronic databases, permit and license files, inspection records, correspondence, financial records, and other agency documentation.
• Enters, updates, retrieves, and verifies information in agency databases and other electronic systems; reviews source documents for accuracy and makes routine corrections as authorized.
• Tracks applications, renewals, outstanding documentation, fees, and other administrative requirements and follows up on incomplete or outstanding items.
• Performs billing and accounts receivable functions, including preparing invoices, recording payments, monitoring outstanding balances, reconciling records, and assisting with collection of delinquent fees in accordance with established procedures.
• Processes purchase orders, invoices, claims, reimbursements, and other financial documents in accordance with state and agency requirements.
• Prepares correspondence, notices, reports, spreadsheets, forms, summaries, and other official agency documents.
• Assists with the preparation and maintenance of records associated with inspections, violations, citations, enforcement actions, permits, and other regulatory activities.
• Coordinates administrative activities associated with inspections, inspection events, meetings, licensing activities, and other agency programs.
• Reviews reports, applications, forms, and other documents for completeness, accuracy, consistency, and conformity with established requirements; identifies discrepancies and refers matters requiring regulatory or enforcement determination to the appropriate agency…