Sales Assistant

Our client, an HVAC equipment manufacturer’s representative is seeking a Sales Assistant due to company growth. The Sales Assistant will support the entire Sales function and Office Manager responsible for the onsite Sales training center. The role works onsite in Oklahoma City, pays in the $50K - $55K range and comes with an ample benefit package. The position works normal M-F hours with flexibility and includes no travel or on-call.

The key to this role is strong administrative skills. The incumbent will:

• Deliver general office, sales, and project support providing administrative support to salespeople and project managers.
• Administer a high level of correspondence with the sales and project management team and with customers & manufacturers.
• Work with all levels of staff in a fast-paced & high volume environment.
• Provide administrative support to salespeople and project managers.
• Communicate with customers and manufacturers regarding project needs, delays, issues, etc.
• Track orders, lead times, shipping updates, and outstanding vendor requests.
• Distribute equipment manuals, warranties, submittals, startup documents, and closeout information.
• Prepare spreadsheets, project trackers, checklists, letters, and other documents.
• Organize job-related emails, files, and project documentation.
• Direct incoming requests to the correct division, salesperson, or project manager.
• Coordinate company events, Lunch & Learns, invitations, RSVPs, catering, and reminders.
• Follow up on outstanding requests and keep the appropriate team members updated.
• Responsible for generating, interpreting and printing various assigned reports.
• Provide additional sales and project support as needed.

• 1+ years experience working in an administrative function
• Experience working with or connected to a sales function
• Strong PC skills in Microsoft Word, Excel, PowerPoint, and Outlook.

• Associates or Bachelors Degree
• HVAC, Mechanical Contracting, Engineering or Construction industry experience
• Experience in the direct support of sales leader or sales function.