Office Manager

The Office Manager provides high-level administrative support to company leadership while overseeing the day-to-day operations of the office. This position requires a highly organized, professional, and proactive individual who can manage competing priorities, coordinate schedules and meetings, handle confidential information, and ensure the office operates efficiently.

• Provide direct administrative and organizational support to executives and leadership.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare executives for meetings by organizing materials, documents, and necessary information.
• Manage incoming calls, emails, correspondence, and communications on behalf of leadership.
• Assist with follow-up on action items, projects, and deadlines.
• Handle confidential and sensitive company and employee information with discretion.
• Coordinate internal and external meetings, including scheduling, logistics, and follow-up.
• Serve as a professional point of contact for clients, vendors, business partners, and other outside contacts.
• Oversee daily office operations and ensure the workplace remains organized, professional, and efficient.
• Order and maintain office supplies, equipment, and other business materials.
• Coordinate relationships with vendors, service providers, building management, and other outside partners.
• Manage incoming and outgoing mail, packages, deliveries, and general office correspondence.
• Coordinate office maintenance, repairs, and other facility needs.
• Maintain office policies, procedures, records, and administrative systems.
• Assist with onboarding and offboarding employees, including workspace, equipment, supplies, and administrative documentation.
• Maintain organized electronic and physical files and ensure documents are properly stored and accessible.
• Assist with company events, meetings, employee activities, and special projects.
• Monitor office expenses, invoices, and administrative budgets as needed.

• 3+ years of experience in office management, executive assistance, administrative support, or a related role.
• Proven experience supporting executives, owners, or senior leadership.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to prioritize and manage multiple projects and deadlines.
• Professional demeanor and excellent interpersonal skills.
• Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently.
• Proactive approach with the ability to anticipate needs and take initiative.