Executive Assistant

Executive Assistant,County Clerk
Job Number: 2084

Location: 320 Robert S Kerr Rm 203, Oklahoma City, OK 73102
Supervisor: County Clerk
Phone:
Fax:

The Executive Assistant provides high-level administrative, operational, and strategic support to the elected County Clerk and executive leadership team, ensuring the efficient and effective functioning of the County Clerk Office. This position manages complex schedules, coordinates meetings and events, prepares and reviews executive communications, supports key projects and initiatives, and facilitates coordination across departments. Serving as a liaison to elected officials, County departments, community partners, employees, and constituents, the Executive Assistant maintains a polished and professional presence, fosters strong relationships, and ensures effective communication and follow-through.

The role requires exceptional organizational skills, attention to detail, superior written and verbal communication, sound judgment, discretion, initiative, and the ability to independently manage competing priorities in a fast-paced public service environment.

• provide high-level, confidential administrative and operational support to the County Clerk and executive leadership team, exercising sound judgment, discretion, and professionalism.
• manage the County Clerk calendar, appointments, travel, meetings, and events, including scheduling, coordination, preparation, and logistics.
• needs, serve as a liaison with elected officials, County departments, boards, commissions, community partners, employees, and constituents, maintaining a professional and approachable presence while ensuring effective communication and timely resolution of inquiries.
• independently draft, edit, proofread, and review official correspondence, reports, presentations, meeting materials, minutes, and executive communications to ensure accuracy, clarity, consistency, and professionalism.
• support daily office operations by evaluating workflows, identifying opportunities for improvement, and assisting with the development and implementation of policies, procedures, and operational efficiencies.
• maintain organizational tracking tools, performance reports, and other resources to support leadership decision-making and accountability.
• plan and coordinate all-staff meetings, employee engagement activities, and office-wide events and initiatives.
• coordinate special projects and strategic initiatives, including research, project planning, tracking deliverables, monitoring progress, and ensuring timely follow-up on action items.
• establish and maintain effective working relationships across departments, supporting collaboration, internal communications, and organizational priorities.
• anticipate executive and organizational needs, proactively identify potential challenges, and exercise initiative in resolving issues and ensuring timely completion of priorities.
• coordinate, supervise, train, and provide direction to assigned staff to ensure efficient and effective completion of responsibilities.
• maintain reliable attendance and work onsite a minimum of 40 hours per week, or as directed, to support the operational needs of the office.
• perform other duties as assigned in support of the County Clerk mission, priorities, and strategic goals.

• Knowledge of Oklahoma County government structure, elected offices, functions, services, and applicable statutes, policies, and procedures.
• Executive-level administrative support, modern office management practices, and organizational operations.
• Project coordination, workflow management, process improvement, and policy implementation.
• Microsoft Office Suite, electronic document management systems, and administrative tracking tools.
• Professional business writing and communication, including advanced grammar, composition, editing, proofreading, correspondence preparation, and recordkeeping.
• Organizational planning, time management, and prioritization of competing responsibilities.
• Professional etiquette, executive communications, customer service, and appropriate protocols for interacting with elected officials, community leaders, and the public.

• exercise independent judgment, discretion, professionalism, and strict confidentiality when handling sensitive information.
• effectively organize, prioritize, and manage complex assignments, schedules, and competing deadlines with exceptional accuracy and attention to detail.
• demonstrate superior written…