Activity Funds Specialist Job Oklahoma City area,Oklahoma USA,Administrative/Clerical

Job Description & How to Apply Below

Activity Fund Specialist

This position at Mid-Del Technology Center manages and maintains all activity fund accounts, ensuring accurate financial records and compliance with district policies and applicable state and federal regulations. The role requires strong organizational and customer service skills, attention to detail, sound judgment, and the ability to prioritize work and meet deadlines while working professionally and collaboratively with students, instructors, customers, colleagues, and office personnel.

Qualification

Requirements

Minimum of high school diploma or general education degree (GED).
Three years related experience and/or training or equivalent combination of education and experience preferred.
Knowledge of Oklahoma School law and Regulations of State Board of Education preferred.
Knowledge of the OCAS Coding System is preferred.
Proficiency in Microsoft Office Suite (Excel, Word and Powerpoint).
Exceptional customer service with a friendly and professional attitude.

Essential Duties

Maintain organized activity account records. Monitor account balances and provide timely, accurate balances and other related reports; regularly reconcile records with system reports and bank information.

Process requisitions and purchase orders. Verify approvals, proper coding, and supporting documentation; monitor purchase order statuses through closure.

Process invoices for payment. Verify vendor invoices, match to purchase orders, confirm receipt of goods and services, and submit approved invoices for payment.

Receive and receipt payments, process approved refunds, complete daily bank deposits (including bank runs) and process fund transmittals.

Manage fundraisers. Process fundraiser forms, maintain fundraising records, and keep product listings and information current in the online fundraiser system.

Manage live work orders and vending. Issue and track pre-numbered work order forms, verify completed orders and charges, and follow up on missing forms and unpaid balances. Coordinate vending contract and equipment repairs as needed.

Maintain school activity fund policies and procedures document to align with current regulations, recommend revisions for approval, and update as requirements change.

Maintain purchasing card log to track credit card transactions, verify supporting receipts and documentation, and reconcile the monthly credit card statement.

Train and assist staff regarding activity fund procedures, provide guidance on required documentation, and help staff follow district policies and guidelines.

Provide clerical support to the Business Office and other departments as needed; perform additional duties as assigned by administration.

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.

The employee must frequently lift and/or move up or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently…

Activity Funds Specialist

Job Description & How to Apply Below

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