Supply Chain Product Coordinator

Overview

United Engines is now hiring a Supply Chain Product Coordinator at 5555 W Reno, Oklahoma City, OK 73127. The Supply Chain Product Coordinator is a key operational role responsible for managing the full lifecycle of product sales; from order entry and procurement to production tracking and final invoicing. This position ensures accuracy, efficiency, and compliance by coordinating with sales, suppliers, service, and finance teams.

With a strong focus on process execution and cross‑functional collaboration, the Supply Chain Product Coordinator helps drive customer satisfaction and operational success.

Summary:

The Product Coordinator is responsible for coordinating all aspects of product sales from order entry to invoicing.

• Participating in the quoting process as needed by the sales team (confirming product availability, cost, lead time, etc.).
• Entering sales orders in Oracle per the sales order summary and cost sheets provided by the sales team.
• Entering WIP jobs for capturing freight costs, labor, and materials required to complete a product per customer requirement and maintaining accurate material demand for parts purchasing.
• Entering purchase orders for the product in Oracle and placing with the vendor, through email or supplier portal as applicable.
• Tracking and updating the progress of purchase orders, WIP jobs, and sales orders through maintaining Oracle delivery/completion dates, updating status through the Open Sales Order Status Report, and maintaining communication with the sales team so that they can update customers.
• Coordinating work to be done by the branch service team and following up to ensure timely completion.
• Monitoring customer credit hold status on sales orders and following up with AR team to ensure timely resolution so that equipment can be procured.
• Monitoring PO receipts and ensuring invoicing issues are resolved in a timely fashion with AP team.
• Monitoring parts requirements for WIP jobs and coordinating with parts purchasing team to ensure items are available for unit completion as expected.
• Verifying costs are reasonable and fully included on WIP jobs, completing and closing jobs to inventory in a timely fashion.
• Arranging inbound/outbound freight as applicable.
• Generating pick tickets for product ready to ship; ship‑confirming (invoicing) upon receipt of BOL from shipping department.
• Ensuring all required documents are attached to sales orders and PO's for audit requirements.
• Using open PO/SO/WIP jobs reports to monitor past‑due items and resolve/reschedule accordingly, reaching out to involved departments and updating sales team as needed.
• Other duties as assigned.

To perform the job successfully, an individual should demonstrate the following competencies:

• Demonstrates quality work through accuracy, thoroughness, and attention to detail.
• Exhibits efficiency in problem solving by identifying and resolving problems in a timely manner.
• Strives to continuously build knowledge and skills and share expertise with others.
• Commitment to a standard of excellence in customer service.
• Shows adaptability by effectively responding to frequent change, delays, or unexpected events.
• Exhibits superior dependability by consistently arriving to work on time and as scheduled.
• Contributes to building a positive team environment through commitment, respect and communication.
• Demonstrates professionalism by acting with integrity, high moral standards and personal accountability.
• Shows organizational support by consistently following policy and procedures.
• Undergraduate degree in supply chain or general business field.
• Previous Experience In Procurement Department Strongly Preferred.
• Knowledge of purchasing practices and procedures.
• Knowledge of materials, products, and the commodity market in area of specialization.
• Skill in preparing and analyzing complex technical specifications and bids.
• Skill in establishing and maintaining effective working relationships.
• Prefer candidates with a working knowledge of warehouse and inventory operations.
• Experience with and knowledge of inventory software and programs.
• Strong calculative and analytical skills.
• Excellent verbal and written…