Education Program Coordinator

Job Description

Job Number: 252623

Schedule:

Full‑time, Monday‑Friday, onsite. Salary: up to $47,785 depending on experience.

Benefits:
Yes.

Required Attachments:
Resume, Cover Letter.

Responsible for overseeing day‑to‑day operations and strategic direction of accredited and non‑accredited residency and fellowship programs. Ensures compliance with institutional, state, and national accreditation standards while supporting program coordinators, faculty, and trainees. Works closely with stakeholders and accrediting bodies to maintain program excellence, optimize processes, and enhance trainee experience.

• Assist in planning, development, and implementation of trainee programs and services to ensure quality and effectiveness.
• Support the preparation of program agreements, grant proposals, budgets, and related documentation.
• Coordinate and distribute course and program evaluations.
• Monitor trainee compliance and provide regular updates to program managers and assistants.
• Serve as liaison with college and department contacts for course and faculty approvals.
• Collect, analyze, and synthesize data to develop comprehensive reports.
• Ensure all residency and fellowship programs adhere to ACGME, institutional, and other relevant accrediting bodies' standards and requirements.
• Oversee development and implementation of policies and procedures that align with accreditation and institutional guidelines.
• Monitor key performance metrics and program outcomes, implementing improvement strategies.
• Serve as point of contact for residents and fellows on operational or policy‑related inquiries.
• Assist in resolving trainee‑related issues in coordination with Human Resources, Graduate Medical Education (GME), and program directors.
• Facilitate meetings and communications across stakeholder groups to align goals and share best practices.
• Perform other duties as needed to successfully fulfill the position.

Required

Education:

Bachelor’s degree in Healthcare, Business, Education, or related field.

• One year of administrative or program support experience.

Equivalency/Substitution: Experience or a combination of education and related experience may be considered in lieu of a degree. A one‑to‑one ratio is used to determine the number of years of experience required in place of a degree.

• Effective verbal and written communication skills.
• Excellent interpersonal skills with a collaborative work style.
• Computer skills, including proficiency in navigating and maintaining databases.
• Ability to communicate well and build rapport quickly with students, faculty, and staff.
• Ability to work independently and as part of a team.
• Ability to maintain accuracy and attention to detail in documentation and reporting.
• Understanding of institutional and program‑level accreditation processes and standards.
• Familiarity with the structure and function of residency and fellowship programs.

• Physical:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to engage in repetitive motion.
  • Communicate effectively.
• Environmental:
  • Standard office environment.

The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness innovation, creativity, and collaboration for the advancement of people everywhere.

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression, age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures.

Hiring contingent upon a background check:
Yes. Special indications:
None.