Loan Documentation Specialist

Join to apply for the Loan Documentation Specialist role at First Fidelity Bank

Supports Commercial and Retail Banking Teams through timely and accurate preparation of commercial, real estate, and consumer loan documents, both simple and complex. Has thorough understanding of most types of loans and other related requirements and can independently act to meet those requirements. Gathers, compiles, and evaluates information, as well as obtains documents necessary for timely completion of a loan. Works under minimal supervision while supporting the Commercial and Retail Banking functions.

Has a thorough understanding of regulatory requirements and legal requirements for all bank markets.

• Represents the bank in a positive, courteous, friendly, and professional manner, including telephone, email, and other methods of communicating.
• Gathers, and evaluates information from loan clients, title companies, and other parties, such as tax returns, collateral information, financial documents, etc.
• Responsible for creating commercial, real estate, and consumer loan promissory notes, loan agreements and all other types of documents in accordance with the terms and conditions of credit policy and approval and in compliance with local, state, and federal regulatory requirements.
• Responsible for security of loan documents, including the perfection of the Bank’s interest in collateral and protection of documents which represent the Bank’s security interest (i.e. security agreements, recorded deeds, vehicle titles, UCC-1 forms, etc.)
• Responsible for ensuring that loan document packages are complete and ready for funding and boarding including coordination with title and/or escrow companies for closing.
• Responsible for meeting service level guarantees for provision of loan documents based on scheduled loan closings.
• Communicates and coordinates with bank colleagues to collect additional information needed to prepare loan documents.
• Responsible for timely and accurate booking and funding of loans. Performs a pre- and post-documentation review of loan documentation.
• Responsible for requesting title work, appraisals, and flood determinations for real estate secured loans.
• Responsible for requesting new credit card requests as well as increases to credit cards for consumer and commercial clients.
• Prepares general correspondence and all types of commercial, real estate, and consumer loan documents.
• Responsible for payment of loan related invoices.
• Completes special projects as assigned by Loan Operations Management.
• Performs other related duties as assigned.

• One year of loan documentation and/or three years of loan operations experience is preferred.
• An equivalent combination of education and/or experience may be substituted for the stated qualifications.

• High school degree or equivalent required.
• Bachelor’s degree preferred.

• A positive attitude and excellent communication and interpersonal skills.
• Proficient typing and computer skills including Word and Excel.
• Proficient in use of the bank’s Loan Documentation system preferred.
• Ability to read, comprehend and evaluate detailed and complex loan documents.
• Ability to quickly learn new skills and apply to role.
• Thorough understanding and familiarity of the bank’s loan policies and procedures.
• Ability to work independently to resolve problems and complete complex loan transactions.
• Thorough knowledge of regulatory and legal issues encountered in the completion and closing of complex commercial, real estate, and consumer loans.
• Exceptional understanding of needs to provide client focused service.
• Thorough knowledge of title policies, UCC guidelines, lien filing and mortgage/deed of trust filing.
• Thorough knowledge of loan regulations, including but not limited to, Equal Credit Opportunity Act (Reg
  
  B), Fair Credit Reporting Act (Reg V), and Real Estate Settlement Protection Act (Reg X), Truth in Lending Act (Reg Z).
• Working knowledge of credit agreement covenants, loan documentation in multiple states preferred.
• Detail oriented, high level of flexibility and adaptability, enabling individual to work in a fast‑paced environment. Must be well‑organized and display excellent time‑management skills.
• Ability to multi‑task and work multiple loan files at one time while maintaining reference for each file. Strong team focus with ability to work effectively in a team environment.

SUPERVISORY RESPONSIBILITY:
None

PHYSICAL REQUIREMENTS:

Work in a normal office environment.

AA/EOE/D/V/MEMBER FDIC

• Entry level

• Full‑time

• Finance and Sales

• Banking