Assistant Finance Officer

SUMMARY:

The Assistant Finance Officer position is part of the Financial Services section of the Administrative Services Division of the Oklahoma City-County Health Department (OCCHD) and is under the supervision of the Finance Officer. The Assistant Finance Officer is responsible for overseeing and coordinating the different functions within Financial Services. This role involves assisting in the management of financial accounting, budgeting, cash management procurement, and other fiscal operations.

Key duties include analyzing and reporting financial data, developing effective accounting systems, implementing financial controls, approving expenditures and obligations, and performing related tasks.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals. This summary is not meant to be all-inclusive, thus, other related activities and tasks may be assigned. This position functions at the leadership level (Tier
3) as defined by the Council on Linkages Core Competences for Public Health Professionals with integration of all Core Competency Domains. An emphasis on the following domains is important in this role:
Policy Development/Program Planning Skills Communication Skills Community Dimensions of Practice Skills Financial Planning and Management Leadership and Systems Thinking Skills

ESSENTIAL JOB FUNCTIONS:

Scheduling work assignments. Supervising employees in separate areas by direct observation and review of job product. Monitoring and evaluating employee performance, attendance, and leave utilization. Generating performance evaluations of employees. Maintains supervisory documentation and files on all employees supervised, including training, performance counseling, attendance, time and leave. Reviews all timesheets against leave requests and supervisory documentation to ensure timesheets are properly completed before approving.

Documents all overtime worked by FLSA employees and ensures payment of overtime at time-and-a-half or compensable time off is taken within the operational guidelines. Ensures that incident reports are completed and submitted on all incidents in a timely manner. Developing and modifying financial documents and reports. Working closely with the Finance Officer in establishing the overall monitoring and implementation of the OCCHD's budget and establishing necessary financial controls.

Assist Finance Officer with annual budget preparation. Developing and monitoring accounting procedures. Supervising the processing and issuing of OCCHD's payroll. Monitoring the day-to-day operation of OCCHD's budget and expenditure of specific funds. Providing information to and conferring with the State Auditor's during OCCHD's annual review. Approving invoices for contract billing. Works with Procurement Services. Planning. Communicating with various officials, employees and the public.

Operating a personal computer. Generating documents and reports. Driving to off-site locations to perform job duties. Completes required training in support of duties and responsibilities of this position. May facilitate community presentations and/or attend community meetings at the direction and approval of the Executive Team. Maintains appropriate confidentiality and follows OCCHD guidelines and statutory regulations regarding the release of client or OCCHD information.

Completing required training in support of duties and responsibilities of this position. At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the employee will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD Emergency Preparedness and Response Program Team, the employee is required to complete all necessary emergency responder training and may be designated as a member of the first-responder team.

In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.

QUALIFICATIONS/REQUIREMENTS:

-Master's degree in Accounting plus four years accounting experience (governmental experience preferred) OR
-Bachelor's degree in Accounting plus five years accounting experience (governmental experience preferred)
-Certified Public Accountant (CPA) preferred
-One year of supervisory experience preferred
-Valid Oklahoma driver license required

SKILLS AND ABILITIES:

-Skill in preparing financial reports and budgets
-Skill in communicating using tact and diplomacy
-Ability and willingness to utilize appropriate equipment and software
-Ability and willingness to maintain confidentiality
-Ability and willingness to assume responsibility for work product
-Ability and willingness to develop and maintain effective working relationships
-Ability and…