Senior Administrative and Finance Manager

Job Description - Senior Administrative and Finance Manager (252645)

Job Number: 252645

Organization:
Medicine Office of the Dean

Schedule:

Full-time

Work Schedule:

Monday - Friday, 8AM - 5PM

Work Type:
Onsite

Salary:
Targeted salary up to $87,000 dependent upon qualifications.

Benefits:
Yes

Required Attachments:
Resume

The College of Medicine Office of Educational Affairs Senior Administrative and Finance Manager works with the Director for Educational Affairs to develop and manage various UME administrative processes and procedures.

• Develops and maintains a process to organize and continuously monitor activities and outcomes that support the functions of the office of educational affairs.
• Manages office staff and policy development.
• Work with dean’s office finance officials, Vice Dean of Education, and Educational Affairs unit leaders to plan and manage the UME budget.
• Monitors faculty appointments and FTE distribution to ensure rosters remain current and accurate.
• Supports clinical curriculum operations, including scheduling, managing affiliation agreements, and coordinating facility and preceptor partnerships.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• May act as the payroll coordinator for the department or assist the payroll coordinator by providing oversight.
• Reviews, edits, and approves employee timesheets, tracks leave, and special pays.
• Supervises staff in multiple units alongside the Director for Educational Affairs.
• Responsible for hiring, terminations, training, conducting performance appraisals, disciplining, delegating tasks, overseeing work, and staff development.
• Anticipates staffing needs by analyzing workflow and strengths of employees.
• Develops departmental policy by analyzing current procedures, work issues, and current events.
• Maintains policy and procedure manuals and documents process.
• Plan and implement assigned projects designed to improve Academic Affairs programs and services.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Advises and consults on Educational Affairs human resources functions.
• Performs various duties as needed to successfully fulfill the function of the position.

• Bachelor's degree AND 48 months experience as a manager in an Accounting, Finance or Business office.

Equivalency/Substitution:
Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 96 months of related experience.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with faculty and staff
• Ability to produce reports
• Ability to multitask and meet deadlines in a timely manner

None

• Physical:
  • Sit for prolonged periods.
  • Communicate effectively and listen.
  • Use of computer, calculator, and telephone.
  • Engage in repetitive motion.
  • Occasionally walk and stand. Ability to bend, lift, stoop and carry.
• Environmental:
  • Standard office environment.
  • Frequent exposure to pressure caused by deadlines and busy periods.
  • Ability to work effectively with a wide range of constituencies.
  • Requires contact with other departments and university officials.

• Human Resources experience preferred

Yes

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check:
Yes. Special Indications:
Hiring contingent upon police records check.

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!