Fleet Manager

The Fleet Manager owns the safe, efficient, and fully compliant operation of the company's light duty and heavy trucks, trailers, and heavy equipment supporting oilfield pipeline and construction projects. Reporting to the Chief Administrative Officer, the Fleet Manager directs shop personnel and fleet technicians, manages preventive maintenance and asset lifecycle decisions, and controls the fleet operating budget. The Fleet Manager serves as the company's subject-matter expert for DOT/FMCSA compliance and works closely with the Safety Director and Superintendents to keep drivers, vehicles, and equipment road-ready, audit-ready, and job-site ready across all company locations.

• Manage day-to-day operation of the company fleet, including tractors, light duty trucks, lowboy and pipe trailers, and heavy construction/oilfield equipment (fusion machines, sidebooms, dozers, backhoes, trackhoes, and support equipment).
• Establish and enforce preventive maintenance (PM) schedules; track PM compliance rates and approve or reject repair work orders.
• Coordinate with in-house mechanics and outside vendors/dealers on repairs, warranty work, and major overhauls.
• Manage equipment acquisition, leasing, rental, and disposal decisions in coordination with Operations and Finance.
• Track equipment location, utilization, idle time, and downtime across active job sites using GPS/telematics.
• Maintain accurate asset records, including titles, registrations, licensing plates, and equipment files.
• Manage the fuel card program and monitor fuel consumption, efficiency, and anomalies.
• Coordinate equipment mobilization and demobilization between pipeline and construction job sites.

• Serve as the company's primary point of contact for the DOT/FMCSA compliance program.
• Maintain complete and audit-ready Driver Qualification Files (DQFs) for all CDL/CMV drivers in accordance with 49 CFR Part 391.
• Administer the Hours of Service (HOS) program and ELD system; audit logs for violations and coach drivers on corrective action.
• Manage the DOT drug and alcohol testing program — pre-employment, random pool, post-accident, and reasonable-suspicion testing — per 49 CFR Part 382 and maintain FMCSA Clearinghouse compliance.
• Monitor CSA (Compliance, Safety, Accountability) BASIC scores; investigate root causes and develop corrective action plans to reduce violations.
• Oversee Driver Vehicle Inspection Reports (DVIRs), annual DOT vehicle inspections, and maintenance recordkeeping per 49 CFR Part 396.
• Manage IFTA/IRP registrations, quarterly fuel tax filings, Heavy Vehicle Use Tax, and required permits (oversize/overweight, hazmat, as applicable).
• Coordinate DOT compliance reviews/audits, roadside inspection follow-up, and resolution of citations or violations.
• Track and proactively renew CDL licenses, DOT medical certifications, and endorsements for all drivers.
• Develop, deliver, and document driver safety and compliance training programs, including new-hire orientation.
• Lead or support investigations of vehicle/equipment accidents and incidents; maintain the DOT accident register and complete required reporting.
• Monitor and communicate changes in FMCSA, DOT, OSHA, and state regulations affecting oilfield and pipeline trucking operations.

• Partner with the Safety Director on fleet-related safety initiatives and job-site safety compliance.
• Manage fleet-related insurance claims and support efforts to control liability exposure.
• Support incident investigations and root-cause analysis; implement corrective actions to reduce accident frequency and severity.

• Supervise fleet/shop personnel, mechanics, and dispatch staff as assigned.
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