Accounts Receivable Specialist

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Full Time Indirect Catoosa, OK, US

2 days ago Requisition

POSITION SUMMARY

Responsible for supporting the day-to-day accounts receivable functions, including customer invoicing, cash application, collections, account reconciliation, and resolution of billing and payment discrepancies. Ensures accounts receivable transactions are processed accurately and timely while maintaining accurate customer records within the ERP system. Works closely with customers and internal teams to resolve outstanding balances, support cash flow objectives, and maintain compliance with company policies and procedures.

RESPONSIBILITIES & DUTIES

• Prepare, review, and process customer invoices accurately and timely in accordance with established billing requirements.
• Apply and reconcile customer payments, including identifying and resolving unapplied or unidentified cash.
• Monitor accounts receivable aging and perform collection activities on past-due customer accounts.
• Communicate with customers regarding outstanding balances, payment status, invoice discrepancies, and account inquiries.
• Research and resolve billing disputes, deductions, short payments, and other account discrepancies in coordination with Sales, Project Management, Operations, and Finance.
• Maintain accurate customer account information and accounts receivable records within the ERP system.
• Perform customer account reconciliations and assist with resolving aged or outstanding balances.
• Assist with preparing accounts receivable reports, aging reports, cash forecasts, and other financial information as requested.
• Support month-end and year-end close activities related to accounts receivable, including reconciliations and reporting.
• Assist with customer credit documentation, credit limits, and account maintenance as requested.
• Support internal and external audit requests by providing AR documentation and supporting information.
• Identify opportunities to improve accounts receivable processes, procedures, accuracy, and efficiency.
• Maintain current knowledge of accounts receivable practices, procedures, and applicable systems and software.
• Regular attendance, ability to arrive at work punctually, ability to work on-site, and ability to work overtime as requested.
• Ability to work cooperatively with other teams and perform multiple tasks concurrently in a fast-paced environment.
• All other duties assigned.

OTHER RESPONSIBILITIES

• To ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce.
• Follow all company policies and procedures, including but not limited to Global Code of Business
• Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework
• Working knowledge of accounts receivable, billing, collections, cash application, and account reconciliation processes.
• Strong analytical, problem-solving, and reconciliation skills.
• Strong attention to detail and commitment to data accuracy.
• Effective written and verbal communication and customer service skills.
• Ability to professionally manage collection activities and resolve customer account discrepancies.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with ERP or accounting systems preferred.
• Ability to work effectively with cross-functional teams, including Sales, Project Management, Operations, and Finance.
• Ability to maintain confidentiality and appropriately handle sensitive financial and customer information.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

EDUCATION AND EXPERIENCE (required levels)

• An…