Operations Specialist; Hybrid in Calumet

JOB SUMMARY

Looking for a career opportunity? Come join ONEOK as an Operations Specialist working a HYBRID schedule in Calumet, OK
. This position will provide support to the operations team. The ideal candidate will have excellent communication, be organized and focused, subject matter expert in coding invoices, and MS software skills are a must in this fast-paced role. ONEOK offers generous health benefits, 401k, life insurance, LTD/STD, paid time off benefits, and more. Don’t miss this exciting opportunity to work at a Fortune 500 company, apply today!

Provides administrative support for operational and/or field activities. Responsible for preparing reports, maintaining records, processing invoices, and assisting with departmental projects. Acts as a resource for administrative processes, ensuring efficiency, consistency, and compliance with organizational policies. Works with minimal supervision and collaborates with various teams to optimize workflows and support departmental objectives.

• Administrative Coordination & Accounting:

  • Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities, such as:

  • General Accounting:
    Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs, to meet GAAP and SOX guidelines.

  • Expenditure and budget / forecast tracking.

  • Regulatory filings and compliance documentation.

  • Performance reporting and audit requests.

  • Administer processes for vehicle procurement/registration and Request for Service (RFS) coordination.

  • Update and maintain logs, trackers, and databases for compliance, training, and operational data.

  • Coordinate travel arrangements for leaders and employees, as needed.

  • Prepare check requests.

• Coordinate mail/shipping delivery and collection.

  • Responsible for coordinating office cleaning and maintenance.

  • Process Support and Communication:

  • Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes, such as:

  • Handling materials charges and account classifications.

  • Maintain district folders and shared drives, ensuring proper organization and retention of documentation.

  • Serve as a liaison between field operations and headquarters for administrative and compliance-related matters.

• Event and Meeting Coordination:

• Assist with the preparation and coordination of meetings, training sessions, and safety events, including:

• Booking facilities, scheduling, and ordering supplies or catering.

• Preparing presentations and materials.

• Supporting employee onboarding activities.

• Data Management and Reporting:

• Access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes.

• Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking.

• Additional Duties:

• Order and maintain inventory of office supplies.

• Provide ongoing support for departmental audits and special projects.

• Perform tasks related to Department of Transportation (Use the "Apply for this Job" box below). other regulatory compliance and safety procedures.

• H.S. Diploma

• Experience in use and function of office equipment applicable to position including but not limited to:

  • Computers

  • Calculators (Tested or demonstrated by position)

  • Keyboards (Tested or demonstrated by position)

  • Two-way radios (Specified by position)

  • Facsimile machine

  • Document scanners

• Experience and training related to:

  • Spreadsheet and text software such as Excel, Access database, and Word

  • Transmission pipeline system operations and related procedures

  • AFE’s, completion reports, and related procedures

  • Developing and maintaining file systems

  • Budget processes/procedures

  • Classification of accounts

  • ONE Call procedures

• Experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports; policies and procedures; contracts and agreements; and job orders and completion reports

• 1 - 2 years related work experience /

• Knowledge of:
  Organizational workflows, basic…