Communications Program Coordinator​/Board Clerk

Job Posting Title

Communications Program Coordinator/Board Clerk

515 OK. PUBLIC EMPLOYEES RET. SYS.

Public Employees Retirement

Full time

Regular

$66,500.00

Please note this hiring process will be resume review only. All applicants that wish to be considered must submit a full and complete resume and supplemental questionnaire to be considered. We appreciate your time and attention to this detail.

This position is responsible for two major functions in the Communications Department including serving as the clerk to the OPERS Board of Trustees and coordinating communications programs. This position reports to the Communications Manager.

• Board of Trustees Clerk
  • Serves as the clerk for Board of Trustees and committee meetings by recording official proceedings and preparing meeting minutes.
  • Provides administrative support for Board meetings and events, including preparation, compilation, and distribution of materials, coordination of workflows, logistical support for in-person and virtual meetings, completion of required meeting notices and filings, and monitoring attendance and quorum status.
  • Maintains official Board records and documentation, including Board member oaths of office and other statutorily required filings.
  • Maintains the internal Board of Trustees website and document library.
• Communications Programs Coordinator
  • Coordinates planning, scheduling, and logistics for events.
  • Collects and reports performance and engagement data, including the maintenance of published dashboards.
  • Maintains and organizes the online publication and document library and supports compliance with applicable laws, policies, and standards related to agency publications.
  • Coordinates and supports agency correspondence and mailings, including preparation of data and materials, maintenance of contact lists, and coordination with third-party providers, as needed.
  • Provides secondary review of forms and publications for accessibility compliance.
  • Performs other duties as assigned.

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.

• Five years of technical clerical work.
• Experience working as a clerk or secretary supporting a Board of Trustees or other governing body.
• Experience working with content management systems.

This position is performed primarily in a standard office environment while using a computer. The noise level is generally low. The role requires:
Regular use of office technology and equipment. Adjusting or rearranging tables, chairs, and other light furniture for meetings and events. Setting up meeting-related supplies and audio/visual equipment, which may involve lifting items up to 25 pounds.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please find the agency for which you applied for additional information below.

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