Purchasing & Procurement Coordinator

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We are seeking a detail‑oriented and reliable individual to join our Project Management team as a Purchasing & Procurement Coordinator. Reporting to the Lead Project Manager, the Purchasing & Procurement Coordinator will be responsible for sourcing, quoting, and purchasing materials, tooling, equipment, and services to support Hydro Tech’s project and operational requirements. The role ensures competitive pricing, accurate purchase order management, and alignment with project schedules, budgetary controls, and procurement standards.

In addition to core procurement responsibilities, this position provides secondary support to the Logistics & Shipping Specialist by coordinating procurement‑related shipping activities, confirming supplier readiness for delivery, and assisting with documentation, tracking, and issue resolution as required. The Coordinator works closely with project teams, vendors, and logistics partners to ensure timely, accurate, and compliant delivery of materials in support of Hydro Tech’s operations.

• Source and purchase materials, equipment, and tooling for job sites and projects.
• Negotiate pricing, terms, and contracts with suppliers.
• Set up and maintain vendor accounts and supplier records.
• Process and approve purchasing invoices for accuracy.
• Maintain strong vendor relationships to ensure reliable supply.
• Evaluate supplier performance and ensure compliance with Hydro Tech’s standards.
• Track costs and procurement performance using vendor databases.
• Ensure procurement aligns with Hydro Tech’s defined procurement standards.
• Maintain procurement records, cost reports, and compliance documents.
• Coordinate with the Logistics & Shipping Specialist to ensure purchased materials are prepared for shipment in alignment with project schedules.
• Confirm supplier readiness, packaging requirements, and delivery timelines prior to shipment.
• Assist with arranging freight for purchased materials when required, including providing shipment details to carriers or brokers.
• Ensure purchase orders, packing slips, and shipping documentation are complete, accurate, and aligned.
• Support tracking of inbound and outbound shipments and elevate delivery issues or delays to the appropriate stakeholders.
• Provide short‑term coverage or administrative support for logistics and shipping activities during periods of absence or peak workload.
• Maintain accurate records related to procurement‑linked shipping activities for audit, cost tracking, and project documentation.
• Provide backup support to Shipping & Logistics Specialist when required.
• Perform other duties as assigned.

• Negotiation:
  Secures cost‑effective agreements with suppliers.
• Vendor Relations:
  Builds and maintains strong supplier partnerships.
• Analytical
  
  Skills:
  
  Evaluates supplier performance and cost efficiency.
• Accuracy:
  Maintains precision in purchase orders and invoice approvals.
• Teamwork:
  Supports logistics operations and collaborates with project teams.

The ideal candidate will have:

• Diploma or certificate in Business Administration, Supply Chain Management, or related field.
• Minimum 2 years of experience in purchasing or procurement.
• Strong negotiation and vendor management skills.
• Knowledge of procurement standards (ISO 20400, ISO 14001) is considered an asset.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with ERP or purchasing systems preferred.
• High level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities under deadlines.

Hydro Tech is proud to provide a supportive and inclusive workplace where employees can thrive. We offer:

• Competitive compensation package.
• 2 weeks paid vacation.
• Health and Dental Benefits.
• RRSP program.
• Employee Assistance Program (EAP).
• Opportunities for career growth, training, and professional development.

Hydro Tech is a leader in hydro‑mechanical engineering, committed to providing cutting‑edge solutions in hydroelectric power generation. As part of our team, you will play a…