IT Coordinator

Job Posting Title

IT Coordinator

Agency 350 HISTORICAL SOCIETY

Supervisory Organization Oklahoma Historical Society

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note:

Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time Full time

Job Type Regular

Compensation $55,000.00 to $60,000.00 a year plus benefits

• Coordinates agency IT needs with OMES

• • Receive and coordinate technology needs and requests with OHS ("agency") users and OMES

  • Coordinate agency IT projects with OMES to ensure proper completion and a timely installation

  • Review weekly service tickets weekly from OMES to ensure timely resolutions and escalates tickets when needed

  • Coordinates with OMES embedded tech on agency needs and tickets

• Coordinates agency IT purchases and IT/software/equipment contracts

• • Review yearly App C from OMES with CFO for yearly billing and contracts

  • Review all agency IT related SOWs for proper requests and pricing before Executive sign offs

  • Review all agency contracts related to IT software, equipment, and services

  • Enter PRs for technology needs including software for OHS users

  • Review, process, and pay all IT related invoices for agency

  • Will be a purchasing card “pcard” holder

  • Review File Maker purchasing request software for all IT purchases and approve as appropriate

  • Process purchases for IT needs including software for agency

  • Process all computer orders and deployments including obtaining quotes and requesting PO’s

  • Update and sign off on P-card transactions through Works on a weekly basis

• Provides agency IT support

• • Assist with setting up technology needs at all sites including PC’s, printers, and other items

  • Provide basic technology support to all OHS users, including creating OMES service tickets

  • Deploy new computers

  • Manage and update all email distribution lists for the agency

  • Provide support with POS systems agency wide

  • Administer and manage all agency Adobe accounts

  • Travel to agency sites across the state to assist with any technology needs

  • Provide support for OHC badge processing system/software, camera software, security monitoring software

  • Help trouble‑shoot internet issues across the agency, including coordinating new internet service at sites

  • Administrates agency SharePoint site

• Create written processes/procedures for IT, including POS systems, onboarding, deployment, computer orders, etc.

• Make sure all applicable agency employees have laptops

• Provide support to OHC Director of Operations on phased proposal to transition OHC complex security cameras to Capital complex systems

• Create a workflow graphic for staff for IT troubleshooting (who they contact first, create a ticket, etc.).

• Create an agency-wide IT inventory of all equipment, software, hardware, etc. and work with Finance for asset management and tracking

• Liaise with agency administration on long‑range IT plans

• Continued training‑ coordinator will participate in professional development and ongoing training opportunities.

• Requirements include 24 credit hours in computer science or related field, or two years of IT technical support experience, troubleshooting and job‑related certifications. Bachelor’s degree preferred.

• Demonstrated ability working effectively in a team‑oriented, collaborative environment with ability to work autonomously preferred.

• Customer service mindset.

• State IT/IS related experience preferred.

• In‑state travel is required.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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