Deputy Director - Finance​/Administration

DEPUTY DIRECTOR – FINANCE/ADMINISTRATION Department:
Executive Office

Reports To:

Executive Director Classification:
Exempt Employment Status:
Full-Time POSITION OVERVIEW Under the direct supervision of the Executive Director, the Deputy Director – Finance/Administration provides executive-level leadership, oversight, and coordination of the Pawnee Nation's financial and administrative functions.

The position is responsible for ensuring the effective management of financial resources, administrative systems, personnel management processes, organizational policies, and internal controls across assigned departments and programs.

The Deputy Director works closely with the Executive Director, Department Directors, and other executive leadership personnel to strengthen organizational accountability, fiscal responsibility, regulatory compliance, operational efficiency, and administrative effectiveness.

The Deputy Director serves as a key advisor to the Executive Director on financial and administrative matters and assists in implementing the priorities and directives established by the Pawnee Business Council.

ESSENTIAL FUNCTIONS
1. Executive Leadership and Administration Assist the Executive Director in administering and managing Pawnee Nation governmental operations.

Provide direct supervision, leadership, and oversight to assigned administrative Department Directors and management personnel.

Implement administrative priorities, policies, and directives established by the Executive Director and Pawnee Business Council.

Evaluate administrative processes and recommend organizational improvements.

Establish performance expectations and accountability measures for assigned departments.

Promote collaboration and communication among departments and programs.

Represent the Executive Director in administrative matters when authorized.
2. Financial Management and Budget Oversight Provide executive-level administrative oversight of governmental financial management and budgeting activities.

Work closely with the Finance Director to monitor organizational budgets, expenditures, financial reporting, and fiscal performance.

Coordinate the annual budget development process with Department Directors and the Finance Department.

Review departmental budget requests and provide recommendations to the Executive Director.

Monitor financial performance and identify potential budget shortfalls, financial risks, and opportunities for cost savings.

Support development and implementation of financial policies, internal controls, and fiscal accountability measures.

Coordinate with Finance personnel regarding audit preparation, corrective action plans, and financial compliance.

Ensure significant financial concerns are promptly communicated to the Executive Director.

Support responsible management of tribal, federal, state, and other funding sources.
3. Procurement, Contracts, and Administrative Systems Provide executive oversight of procurement procedures, purchasing controls, and administrative workflows.

Ensure assigned departments follow established procurement and contracting policies.

Work with Finance and other appropriate personnel to monitor administrative contracts and vendor relationships.

Recommend improvements to internal approval processes, documentation, recordkeeping, and accountability.

Support the effective implementation and utilization of administrative technology and information systems.

Coordinate with Information Technology personnel regarding administrative systems, cybersecurity governance, and organizational technology needs.

Identify opportunities to streamline processes and improve efficiency.
4. Grants, Compliance, and Risk Management Coordinate with Finance, Planning, and Department Directors to support compliance…