Coordinator, Events

The Coordinator, Events provides hands‑on coordination and logistical support for special events and programs across The J. Working in partnership with program directors and other event owners, this position helps turn their vision and direction into well‑organized and successful events.

The Coordinator is primarily responsible for execution and follow‑through, rather than developing the overall strategy, purpose, or vision for an event. The program director or designated event owner retains responsibility for the event and makes final decisions regarding its content, goals, budget, and overall direction.

The Coordinator will support The J’s largest annual fundraiser as a primary function. In addition, the Coordinator will also support multiple events throughout the year, such as member celebrations, holiday programs, community events, fundraising events, family programs, and other special events. The role requires strong organization, attention to detail, communication skills, flexibility, and the ability to coordinate many moving parts while working collaboratively with staff, volunteers, vendors, and community partners.

• Coordinates the logistics and execution of special events in partnership with program directors and designated event owners.
• Translates established event plans and direction into organized timelines, schedules, action items, and logistical details.
• Coordinates event resources, including facilities, equipment, supplies, vendors, food and beverage, signage, registration, and other event needs.
• Monitors event progress, follows up on outstanding items, and identifies logistical issues or potential challenges for resolution.

• Works collaboratively with program directors and event owners to understand event goals, priorities, responsibilities, and timelines.
• Provides regular updates and ensures event logistics remain aligned with the direction established by the event owner.
• Exercises appropriate judgment in resolving routine operational matters and refers decisions affecting event scope, budget, programming, or overall direction to the event owner.

• Coordinates with vendors, staff, volunteers, and community partners to support successful event preparation and execution.
• Provides event information, schedules, assignments, and logistical direction to staff and volunteers.
• Serves as a point of contact for routine event‑related questions and coordinates the resources needed for event activities.

• Provides hands‑on support before, during, and after events to ensure established plans are effectively executed.
• Supports event setup, guest and participant experience, event activities, transitions, cleanup, and teardown.
• Responds to routine issues during events and escalates matters requiring the event owner's direction.

• Maintains event calendars, timelines, records, contact information, and other documentation necessary for effective event coordination.
• Assists with event communications, registration, attendance tracking, expense tracking, and other administrative activities.
• Maintains organized information and documentation to support effective planning and execution of future events.

The Coordinator, Events is an execution‑focused position. The Coordinator does not have primary responsibility for determining the strategic purpose, programming, or overall direction of an event.

• High school diploma or equivalent.
• Substantial experience coordinating events, programs, projects, activities, or similar work.
• Strong organizational and time‑management…