Reporting & Private Awards Specialist, Plains Division

As the Reporting & Private Awards Specialist for the Great Plains Division, you will provide centralized reporting, award administration, and financial reporting support as part of the Great Plains Division Finance Operations & Enablement Team. Reporting to the Finance Operations & Enablement Director, you will be responsible for preparing, coordinating, and maintaining accurate financial reports for internal stakeholders, donors, private awards, and partner organizations while supporting consistent reporting practices across multiple Pods/BUs.

You will serve as a subject matter resource for financial reporting requirements and help ensure financial data is complete, accurate, timely, and compliant with donor, organizational, and regulatory requirements. You will collaborate closely with Finance Directors, Finance Managers, Budget & Forecast Specialists, Development staff, and Accounting Specialists to support financial transparency, stewardship, and decision-making.

Other areas of responsibilities include, but are not limited to:

• Coordinate financial reporting requirements for private awards, donor-funded projects, and other restricted funding sources.
• Prepare and submit accurate financial reports in accordance with award agreements, donor requirements, and organizational standards.
• Monitor financial activity against approved award budgets and funding restrictions.
• Identify, investigate, and resolve reporting discrepancies or compliance concerns.
• Partner with Development and program staff to support financial stewardship and donor accountability, including notifying staff of needed end-date extensions and monitoring award payments.
• Maintain documentation and audit support files for awarded funds and reporting activities.
• Responsible for closing Private Awards.

• Ensure reporting consistency through standardized templates, methodologies, and data definitions.
• Support preparation of internal management reporting, conservation reporting, and external reporting requirements.
• Assist with board, donor, and partner reporting deliverables as assigned.

• Maintain standardized reporting procedures and reporting calendars.
• Develop and update reporting guides, job aids, and process documentation.
• Collaborate across Divisions in the implementation of new reporting tools, dashboards, and process improvements.
• Recommend enhancements that improve report accuracy, efficiency, and user experience.
• Participate in finance process improvement and automation initiatives.

• Respond to reporting and award-related inquiries from Finance Managers, Directors, and program staff.
• Provide guidance regarding reporting requirements, financial data interpretation, and reporting schedules.
• Support training efforts related to reporting tools, templates, and financial stewardship requirements.
• Serve as a resource for questions regarding private award financial reporting processes.

• Ensure financial reports comply with organizational policies, donor requirements, and applicable accounting standards.
• Support audit requests and compliance reviews related to reporting and private awards.
• Maintain appropriate documentation supporting reported financial results.
• Adhere to established internal control and financial governance practices.

This is a remote position located within the Great Plains Division (Arkansas, Iowa, Minnesota, Missouri, Kansas, Nebraska, North Dakota, South Dakota, Oklahoma, and Texas) and strong preference for individuals who are able to support partners in the Central Time zone.

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