Administrative Assistant

Overview

Rose Paving LLC is looking for an Administrative Assistant to support operations, sales executives, and Project Managers. With a 50‑year history, the company is a leader in parking lot management solutions and offers a collaborative environment that encourages growth and development.

• Accurately produce contracts, sales letters, reports, job work orders, sub‑contractor agreements, and other correspondence, sometimes confidential.
• Organize documentation, set up and maintain office files and records.
• Ensure that contract terms, manuals, directories, references, and other records are up to date.
• Maintain computerized data files and monitor access, retrieval, and backup.
• Answer telephone promptly and in a professional, courteous manner and record messages when appropriate.
• Schedule accommodations for transportation, meetings, conferences, and other functions.
• Coordinate promotional activities by preparing reservations and presentations for seminars and trade shows throughout the year.

• High School diploma or equivalent;
  Business School courses or certification preferred.
• Strong communication skills across all levels of an organization.
• At least five years of relevant experience.
• Excellent skills in producing correspondence and documentation, organizing records, filing, and answering telephones.
• Previous switchboard or front desk reception experience preferred.
• Spanish language capability is a strong plus.
• Comfortable with a hands‑on work environment.
• Timberline experience is a plus.

• Competitive compensation, including a competitive salary, comprehensive benefits (PPO or HSA, 401(k) matching, paid time off).
• Opportunities for advancement with clear career paths.
• Team‑oriented culture and collaboration.
• Exciting projects with real impact.
• Professional development through training programs, mentorship, and resources.
• Fun and supportive environment with team outings and company events.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Administrative
• Industries:
  Construction
• Location:
  
  New Brunswick, NJ
• Salary: $95,926.00 (annual)