Human Resources Associate

Human Resource Associate

Olney, IL, Hybrid Possible

DESCRIPTION

Trust Bank is seeking a dedicated Human Resources Associate to support our growing community bank. This role offers the opportunity to work closely with a collaborative HR team in a fast-paced environment while contributing to key processes that support our employees and organizational growth. The HR Associate will play an important role in fostering a positive employee experience aligned with our mission of Growing Prosperity Together.

JOB TITLE:
Human Resource Associate

DEPARTMENT:
Human Resources

REPORTS TO:
Human Resource Director

FLSA STATUS: NON-EXEMPT

TYPE OF POSITION: FULL-TIME

JOB SUMMARY

The HR Associate will focus on essential HR administrative tasks, employee data management and supporting core HR processes. They provide a solid foundation in human resources management, including HR systems, employee relations and the day-to-day functions of an HR department. The role is designed for an entry-level HR professional who is detail-oriented, highly organized and interested in building a career in Human Resources within the bank.

This position serves as a developmental role within the Human Resources team and is intended to prepare high-potential individuals for future HR Generalist, HR Manager, and other leadership opportunities. The HR Associate will receive exposure to strategic and operational HR functions while developing the skills necessary to support a growing community bank and its workforce. Candidates should possess a genuine interest in building a long-term career in Human Resources and contributing to the future success of Trust Bank.

DUTIES AND RESPONSIBILITIES

HR Administration and Records:

• Maintain accurate, complete and confidential employee files and HR documentation.

• Initiating and tracking performance management process to ensure timeliness and accurate record keeping.

Payroll and Financial Controls:

• Check employee time sheets and track employee vacation, sick, personal time and other leave balances to ensure payroll accuracy

• Responsible for bi-weekly payroll processing, payroll continuity planning, year-end payroll activity, and assist in related audit documentation.

• Performs quarterly audits of employee and director deposit accounts.

• Serves as first point of contact for routine employee, HR and payroll issues. Escalating as appropriate to HR Leadership.

Benefits Administration:

• Maintain the following employee benefit programs:

o a. Medical, Dental, Vision and Life insurance benefits;

o b. Long-term disability plan;

o c. Section 125 Plan;

o d. Other employee benefits.

• Assist with benefit enrollments, changes, terminations and reconciliations with payroll and benefit vendors: assist with open enrollment, separation and execution.

Compliance and Risk:

• Assist and recommend revisions for updates in the Employee Handbook.

• Shadow disciplinary process.

• Keep the company compliant in regard to applicable State and Federal employment laws.

• Assist with maintaining the NMLS Registry with annual renewal and register new employees as needed.

Training and Onboarding:

• Supports administration and coordination for the Bank’s training program: tracks required training completion.

• Assist HR Leadership with new employee onboarding, related documentation, system setup and related scheduling.

Other Duties:

• Assists Chief Human Resource Officer and the Human Resource Director with other miscellaneous duties pertaining to the job as needed.

• Generate reports and assist with data analysis as needed.

• Other duties as assigned

WORKING CONDITIONS and ESSENTIAL FUNCTIONS

The position is Monday through Friday, typically from 8AM – 5PM and is forty hours a week. Additional hours may be required as needed. The position will…