Administrative Assistant II

Administrative Assistant II – DSG – This position is responsible for performing a variety of administrative/clerical support tasks in an assigned area at Med Star Montgomery.

$36.27/hr

• Administrative assistance: perform clerical tasks, maintain calendars, schedule appointments, and book meeting locations.
• Take accurate meeting minutes, compose, transcribe, and distribute correspondence, memos, reports, and clinical documents.
• Copy, laminate, fax, scan documents; create and maintain departmental program and reference files and spreadsheets.
• Participate in interview and selection of job candidates, and assist leaders with policy updates and organization of information for performance appraisals.
• Prepare and send notices to maintain employee compliance; track employee information, orientation, competency, mandatory training, certifications, and attendance.
• Coordinate office functions, staffing, and scheduling; manage purchasing, invoice tracking, and check requests.
• Prepare and collect data for statistical reports (budget, census, etc.).
• Retrieve, locate, and research information; support special projects and initiatives.
• Provide customer service by greeting callers and guests, managing telephone inquiries, and routing messages.
• Maintain confidentiality of sensitive information.
• Develop knowledge: attend training and meet mandatory requirements.
• Collaborate within and between departments; participate in inter‑departmental teams and committees.
• Maintain proficiency with computer systems such as People Soft, API, and Microsoft Office.

• High School Diploma, GED, or equivalent (required).
• 3–4 years of administrative experience, preferably in a hospital or health‑care setting (required).

• Ability to communicate with all levels of internal and external customers.
• Proficient computer skills for data entry.
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint) is preferred.
• Basic medical terminology is preferred.
• Knowledge of HIPAA confidentiality policies.

Mid‑Senior level

Full‑time

Administrative