Accounts Payable - Fiscal Analyst

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures.

This position reports to the Accounts Payable Supervisor and contributes to the WSDA Mission Statement by supplying timely & accurate budgeting, purchasing, office management and accounting information to both our internal and external customers. This position has responsibilities to analyze and process allocated expenditures. This position approves expenditure batches and acts as a subject matter expert in researching, implementing, and maintaining accounts payable system projects;

preparing, reporting Use Tax to Department of Revenue, l 099 MISC and GRANTS to recipients and IRS;
Unclaimed Property; and reconciling some General Ledger accounts. This position corrects expenditure data and acts as the agency's Purchase Card Administrator.

WSDA is recruiting for a full-time permanent Accounts Payable | Fiscal Analyst 3 position within the Director's Office. This position is located in Olympia, Washington. This position is non-represented.

Some of the various responsibilities within this role:

• Utilize Excel to prepare allocations/approvals and process central service payments for interagency payables.
• Analyze invoice data: develop and run queries, determine program coding, prepare and send to program approvers for review and approvals.
• Process recurring account payments, interagency payables, rentals, building leases, freight/shipping, storage, postage, PO boxes, ferries, advertising, toll, petty cash, etc.
• Maintain Excel system tools for central service, interagency payables, and vendor payments.
• Enter, review, and maintain AFRS master index codes.
• Research duplicate payments and miscellaneous AP payments.
• Approve accounts payable batches as needed, or when supervisor is unavailable.
• Track and reissue payments.
• Prepare biennial payments.
• Review and audit accounting on contracts to ensure fiscal compliance when processing payments.

• Maintain database if issued warrants downloaded from Enterprise Reporting.
• Write and send out letters to vendors as reminders if warrants are uncashed after 90 days.
• Cancel and reissue warrants.
• Research and follow up on addresses that are not valid.
• Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures.
• Coordinate fiscal procedures in special projects that improve fiscal procedures and services.
• Assist with Enterprise Reporting, WEBI, Apptio, and Account Ability 1099 reporting software.
• Report complex financial data; draw from multiple general ledger accounts.
• Collect and analyze complex financial and statistical data.
• Report vendor payments year end 1099 forms to the IRS.
• Research, prepare, and complete monthly use tax returns online and files electronically with WS Department of Revenue.
• Record warrants cancelled by Statute of Limitations into Unclaimed Property database.
• Prepare warrants for WS DOR, UCP, COPS, Office of State Treasurer, Certificate of Participation, Lease Purchase Program.

• Research and reconcile general ledger accounts.
• Report unclaimed property to WS Department of Revenue, using (DOR) online reporting systems.
• Monitor and calculate interest and principal due on OST lease purchase agreements.
• Reconcile GL 5199 - belated claims and create reports.
• Process and coordinate year end…