Policy Coordinator

Working At The Association

The Washington Association for Community Health (The Association) is a private, 501 (c)(3) membership association formed in 1985. Our mission is to strengthen and advocate for Washington's community health centers as they build healthcare access, innovation, and value. The Association provides training and technical assistance directly and through collaborative partnerships to Washington's 27 Federally Qualified Health Centers (FQHCs) in support of the provision of comprehensive, high quality medical, dental, and behavioral healthcare consistent with national health strategies.

At the Washington Association for Community Health, we bring community health centers together to collaborate and expand access to high-quality health care statewide. We help community health centers navigate state and federal policy, provide evidence-based health care, and problem solve as a group. Our services include workforce development programs, technical assistance and training, and policy advocacy.

The Association is looking for a strong and highly professional individual capable of anticipating issues and addressing opportunities independently and effectively. This team player will hold the utmost standard of compliance and able to navigate communication styles between executive leaders and public leaders.

The Policy Coordinator provides administrative, logistical, and operational support to the Policy & Advocacy team. This position ensures smooth scheduling, meeting coordination, travel planning, project tracking, and information management across state and federal policy initiatives. The role supports the Policy Director and policy staff by maintaining consistent workflows, preparing and updating internal project trackers, facilitating meeting requests, supporting Salesforce data entry, and coordinating multi-organizational policy convenings.

The Policy Coordinator plays a key role in enabling effective engagement with community health centers, partner organizations, and government stakeholders.

Manage complex scheduling for the Policy Team, including meeting logistics, calendar coordination, and agenda support.

Schedule meetings on behalf of the Policy Director; track and manage incoming meeting requests and changes.

Coordinate standing meetings, including ongoing date changes, agenda updates, and participant communication.

Track internal and external meetings, including those shared by community health centers (CHCs).

Prepare meeting materials as needed.

Coordinate travel arrangements for the Policy Team, including lodging, transportation, conference registration, and reimbursement support.

Manage scheduling and travel for federal advocacy activities, including congressional fly-ins and federal policy meetings.

Coordinate joint policy summits and meetings with partner organizations, including Community Health Network of Washington (CHNW) and national associations.

Support weekly project tracking and maintenance of project management tools for the Policy Director and Policy Team.

Update and standardize files, trackers, templates, and shared resources to improve usability and consistency across the department and Executive Leadership.

Assist with maintaining timelines, deliverables, follow-up tasks, and internal communication around policy initiatives.

Enter and update policy-related data in Salesforce, including meeting details, contact information, touchpoints, and engagement records.

Support quality control of data to ensure accuracy for reporting and policy engagement tracking.

Act as a brand steward, ensuring alignment with organizational values, equity, and mission.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Strong organizational skills with the ability to manage multiple concurrent priorities.

High level of attention to detail, accuracy, and follow-through.

Ability to understand and incorporate context into requests for meetings, correspondence, etc.

Ability to maintain…