Administrative Assistant III

Overview

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Location
:
Lacey, WA, US

Requisition : 18549

Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities.

Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees.

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Short Description

Brightstar has an exciting onsite opportunity at our Lacey location for an experienced administrative professional. This role provides essential support to the team and ensures smooth day-to-day operations. The ideal candidate is a proactive problem solver with strong communication skills and exceptional attention to detail. Prior experience in an office environment performing administrative tasks is required. Success in this position requires the ability to multitask, manage complex schedules, and meet changing deadlines in a fast-paced setting.

• Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges.
• Coordinate and schedule travel, meetings, and appointments for staff and management.
• Provide timely administrative support to the GM and management team by understanding current business needs.
• Serve as backup Administrative Assistant for Brightstar California and Missouri sites.
• Support data requests and generate reports for management as needed.
• Calculate and post daily sales, ensuring contractual adjustments are entered.
• Prepare monthly A/R accruals and confirm accuracy of general ledger charges; resolve discrepancies and notify GM of reclassifications or accruals.
• Manage purchase order process, including vendor coordination and invoice tracking.
• Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses.
• Maintain expert knowledge of purchasing policies and PCard usage restrictions.
• Assist P&T People Partner with workers’ compensation filings and initiate background checks for new hires.
• Support Retailer Management team with consumables tracking, scheduling installs/removals, and monitoring communication reports.
• Maintain site facilities, including janitorial services, maintenance, and office/kitchen supplies.
• Contact contractors, vendors, and suppliers for quotes and service requests.
• Process vending machine key replacement orders and provide key metrics to GM and FSM.
• Act as Safety Leader by managing safety communications, selecting topics, distributing materials, and tracking participation.
• Plan and implement monthly and annual Building Excellence events.
• Perform additional duties as assigned.

• Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Positive can-do personality and ability to be forward thinking.
• Ability to successfully manage multiple projects simultaneously.
• Ability to work with all levels and personalities and tend to their individual needs.
• Highly organized, detail-oriented self-starter who is resourceful and can think outside the box.
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision.
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Build strong working relationships with colleagues, team members and staff.
• Self-motivated with the ability to exercise independent judgment with minimal direction from senior management.
• Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of…