Advanced Associate, Administrative Support

At Pearson, we’re committed to a world that’s always learning and to our talented team that makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better.

By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.

We're seeking an Advances Associate, Administrative Support to add to our Professional Assessments team.

This role aligns to industry level titles such as Executive Assistant, Senior Executive Assistant, Executive Administrator, Executive Support
.

The role supports the SVP, Professional Assessments and is integral in the successful delivery and fulfillment of assigned program(s). The Executive Assistant will provide administrative support to the SVP, accommodating shifting priorities in a dynamic environment. Reporting to the SVP, this professional and highly confidential position assists with calendar, office, event, proposal, and contract management while promoting a collaborative work environment.

• Accountability for:
• Calendar management
• Office management
• Event management (we are a remote organization but frequently work in office)
• Proposal management
• Contract management (filing, retrieving, and signing of contracts)

Manage an active calendar of appointments; schedule appointments and meetings, which may include organizing materials, sending out meeting notices, responding to meeting notices, arranging services, managing travel arrangements, and completing required documentation for events/travel.

• Responsible for office management, ensuring a welcoming and professional environment for all visitors.
• Builds and maintains strong relationships with key internal stakeholders.
• Maintains confidentiality of highly sensitive information, is adaptable to competing demands, and demonstrates the highest level of reception, perception, and response.
• Prioritizes conflicting needs; handles matters proactively and follows through on projects to successful completion, often under enormous deadline pressures.
• Compose and produce letters and documents that are sometimes confidential, process material from rough draft to final form.
• Provide other administrative support as necessary.

• Plan and coordinate events and meetings, including scheduling venues, information technology support, catering, and other related logistics.
• Coordinates and monitors maintenance services; maintains and orders supplies; and serves as a liaison to ES stakeholders.

• Assist Proposal Writers with meeting tight deadlines through multi-tasking.
• Incorporate graphics including flow charts, org charts, tables, and logos into proposals
• Create, update, maintain, and assemble supporting materials for proposals
• Create custom covers for proposals based on existing templates
• Ensure production of documents that reflect corporate standards
• Copying, collating, and other administrative duties as needed to support the proposal production process

• Securely file and archive executed contracts
• Provide virtual and physical signatures to contract for execution
• Maintain records of upcoming contract expirations and renewals

• Undergraduate degree preferred
• Familiarity with email,…