Office and Records Specialist

Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to join our collaborative and customer-focused team. This position provides lead administrative support to the administrative team by coordinating the daily office support activities, prioritizing administrative work, providing front desk coverage as needed, and assisting the team with a broad range of administrative and office support duties. The position also provides administrative support to the Public Records Officer (PRO) with the public records and records management programs of the organization.

Founded in 1933, AWC is a private, nonprofit, nonpartisan organization, which provides a wide array of services to Washington’s cities and towns. AWC builds connections between our state’s diverse cities and towns, while providing our members with the support needed to thrive through delivery of data-driven education, nationally recognized pooling programs, and nonpartisan advocacy. AWC is a vibrant, fast-paced organization supported by 70 employees who are passionate about serving our members.

We have a diverse team with subject matter expertise in various areas.

AWC welcomes applicants from all backgrounds. We value the unique views, backgrounds, experiences, expertise, and potential of all our employees. We are committed to following our core values of collaboration, equity, innovation, integrity, and respect.

The full salary range for this position is $61,901 to $92,852
annually
. The top candidate’s placement within the range will typically fall between the minimum and 25th percentile of the range, depending on education, training, experience, and other conditions consistent with AWC policy
. A compensation market analysis is completed every other year. As outlined in policy, AWC employees generally receive an annual adjustment based on market and economic changes, and an increase based on meeting full performance expectations.

• AWC pays 100% of the medical premium for employees and 90% of the medical premium for spouse/domestic partner and child(ren) up to age 26.
• Dental and vision insurance are 100% employer-paid for employees and eligible dependents.

For every $1 an employee contributes toward their 401(k), AWC matches the contribution with $1.20, up to 10% of the employee’s base salary, subject to IRS thresholds. Employer match can also be applied towards eligible student loan payments.

• Employees accrue four hours of paid vacation leave in the first year of employment for every semi-monthly pay period, with vacation accrual increasing over time.
• four hours of paid sick leave for every semi-monthly pay period.
• 11 paid holidays and two floating holidays each year.

• Basic life insurance and disability insurance
• Employer-funded Health Reimbursement Arrangement (HRA) ranging from $770 to $1,980 based upon enrollment in the medical insurance plans
• Access to outstanding performance awards and tuition assistance
• Staff appreciation events

This position works full-time in the AWC office in Olympia, WA.

• Provide lead administrative support in partnership with the HR Specialist by coordinating office support activities, prioritizing and assigning daily administrative work.
• Complete advanced administrative tasks, such as complex mail merges and help the administrative team use M365 applications effectively.
• Provide front-desk coverage by answering a multiline phone system, greeting guests, and covering breaks as needed.
• Process mail, checks, and other documents accurately while protecting confidential and HIPAA protected information.
• Support event preparation, including packing materials before events and…