Administrative Assistant - Counseling Center

The purpose of the OEAPA Range 20 Office Professional - Secretary is to provide full clerical assistance to an Olympia School District site or program. This position may provide oversight and direction to a lower range OEAPA member.

• 2 Classified Reference Letters
• Copy of Para Pro Assessment Test results or official college transcript

7.0 hours per day, continuing position works Monday through Friday from 8:30 am to 4:00 pm, 202 days per year, plus 10 paid holidays.

• Employees (and their families) are eligible for medical, dental, vision, and basic life insurance benefits, as administered by the School Employees Benefit Board (SEBB).
• Final benefit eligibility to be determined at time of hire.
• Employees are eligible to enroll in the Department of Retirement Services (DRS) SERS plan (classified employees) or TERS plan (certificated employees), as well as the DRS Deferred Compensation Program.
• Employees will receive vacation leave, paid holidays and additional compensation beyond their base salary as outlined in their Collective Bargaining Agreement (CBA).

The Olympia School District is committed to increasing the diversity of staff in our schools. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

• Enroll new students, including in and out of district transfers
• Update student legal documentation in Skyward
• Complete high level office tasks such as directing work, compiling data, creating reports, etc.
• Ability to perform complex routine tasks with minimal supervision
• Ability to complete work independently
• Ability to resolve emergent issues and adapt to changes in work priorities
• Attend meetings and training sessions as assigned
• Assist other office personnel for the purpose of supporting them in the completion of their work
• Interact with the public and other employees on a continual basis
• Follow established routines and meet inflexible deadlines
• Ability to reconcile school and site finances
• Ability to coordinate work with others
• Coordinate scheduling appointments for students, family, and staff
• Ability to make sound independent decisions within scope of assignment on a regular basis
• Demonstrate full working and technical knowledge, skills and ability in a specialized area
• Other related duties as assigned

• Prior comparable job related experiences – 3 years related experience preferred
• High degree of comfort with educational technology programs and systems
• Ability to use English in both written and verbal form, using correct spelling, grammar and punctuation
• Must be able to work independently, understand and carry out oral and written instructions
• Significant physical abilities include reaching, bending, speaking, listening, reading
• Education:
  
  High School Diploma or equivalent
• License, certification, bonding, and/or testing required:
  Criminal justice fingerprint clearance may be required based on location of assignment

• Must exercise confidentiality, concentration and be able to direct own work
• Demonstrates strong and consistent communication skills
• Ability to multi-task successfully in a fast paced work environment
• Ability to work with multiple deadlines and frequent interruptions
• Punctuality, professionalism and regular attendance necessary

• Must exercise confidentiality, concentration and be able to plan and conduct own work
• Demonstrates strong and consistent communication skills
• Ability to multi-task successfully in a fast paced work environment
• Ability to work with frequent interruptions
• Punctuality,…