Payroll Processor – Fiscal Analyst Non-Perm

Payroll Processor - Fiscal Analyst 2 - 2 Positions - Non-Perm -

Number of Vacancies –Two (2) positions
Working Title- Payroll Processor
Classification- Fiscal Analyst 2
Job Status- Full-Time/Non-Permanent
Appointment/Season Length- 9 Months
–November 1, 2025 – July 1, 2026
WDFW Program- Financial Services Program – Payroll Division
Duty Station- Olympia, Washington – Thurston County

Be a central figure
in administering payroll services within the agency to include handling inquiries and providing information to employees and others.

In this dynamic role,
you will interpret, evaluate, and resolve problems pertaining to the application of the collective bargaining agreements, the Washington Administrative Code, and agency policies and procedures.

With your experience,
you will perform several complex and time sensitive payroll and benefit duties that affect all WDFW programs and staff statewide.

• Enter payroll actions as they are received from the Human Resources Department.
• Review and enter required payroll documents into appropriate systems.
• Enter taxable payments to employees into HRMS.
• Print and distribute required payroll documents.
• Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies. This includes pulling physical personnel files. Run reports in HRMS and analyze information to determine appropriate action.
• Act as a liaison between Department employees and insurance benefits related matters.

• Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff.
• Verify that employees have leave balances greater or equal to the leave they have recorded.
• Determine if the hours are in accordance with Collective Bargaining Agreements, Washington Administrative Code and Revised Code of Washington.
• Enter corrected timesheets into HRMS and/or Total Time for any retroactive payments and/or over payments.

• Analyze and examine all medical, dental, long-term disability and retirement forms for completeness and accuracy.
• Analyze and default eligible employees who have not selected a plan choice within 30 days as prescribed by the Health Care Authority.
• Provide assistance with interpretation of the Health Care Authority insurance rules and regulations and with the completion of their enrollment, beneficiary and claim forms for medical, dental and disability insurance.
• Provide assistance related to a retirement plan selection.

Work setting: Work is performed in an office setting.

Schedule: Core business hours are 8:00 a.m.

- 5:00 p.m. Monday - Friday. Scheduled work hours may be flexible. May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods. Limited leave approved during these cutoffs and open enrollment periods.

Travel requirements: Occasional travel may be required throughout the state to attend training, meetings, and conferences.

Customer Interactions: Field and office staff by phone, email and in person that require timely responses.

Required Qualifications:

Option 1: Associate degree in general studies, business, public administration, accounting, economics, statistics, or relevant field, and one (1) year of professional experience in accounting, budget, finance, payroll, or public administration.

Option 2: At least six (6) months experience as a Fiscal Analyst 1.

Option 3: Three (3) or more years of professional experience in accounting, budget, finance, payroll, or public administration.

Special Requirements/Conditions of Employment: Successful completion of agency training and/or certification is dependent on supervisory direction, position need, and training availability.

• Experience…