OPG Program Assistant

Join Us in Shaping Justice Across Washington State!

Join the Administrative Office of the Courts as a Court Program Assistant to influence statewide justice delivery by ensuring responsible stewardship of public funds and providing strategic fiscal insight.

Reporting to the Manager of Guardianship and Elder Services in the Courts, this position provides program support to the Office of Public Guardianship (OPG). Some duties will include tracking contracts, reviewing invoices, managing files and records, data entry and report development, providing technical assistance to contractors and the public, and assisting senior staff with projects.

• Coordinate and assist with projects in areas of responsibility/focus to support the work of Washington Courts and OPG, including research, studies, gathering information, identifying best practices, and preparing reports for Boards, Commissions and their committees.
• Assist in developing and enhancing internal business processes to maximize the effectiveness and efficiency of court program implementation.
• Assist senior AOC staff in managing and coordinating court programs.
• Coordinate, and may primarily coordinate, program financial budgeting, monitoring and oversight; review invoices for accuracy, maintain an accounting/ledger of invoice payments, and report discrepancies to senior AOC staff.
• Communicate and assist in developing and implementing program policies, standards, guidelines, and expectations; monitor compliance with internal AOC program policies, standards and guidelines, RCW 11.130 and 2.72.
• Coordinate conferences and/or trainings associated with AOC programs including Continuing Education Units (CEUs) for Certified Professional Guardians and Conservators (CPGCs).
• Respond to requests related to AOC programs and projects, including requests for assistance, program literature, OPG referral process, and other information related to the program.
• Maintain information on specified court program websites and assist with editing and developing online forms.
• Perform other duties as required.

• Associate of Arts degree in business or a related field, or equivalent education and experience.
• Four (4) years of administrative program support experience.
• Proficient in Microsoft 365 applications (Teams, Outlook, Word, One Note, PowerPoint) and skilled in website navigation and content updates.
• Exceptional attention to detail with strong writing, grammar, and communication skills.
• Demonstrates professionalism and builds effective relationships with court and government officials at all levels.
• Highly organized with the ability to prioritize, manage multiple projects, and meet deadlines independently.
• Strong problem‑solving skills, able to analyze issues and develop practical solutions while keeping stakeholders informed.
• Knowledge of Washington State court system operations and ability to learn and apply internal and external protocols.
• Ability to work independently while collaborating with senior AOC staff for specific assignments.
• Workweek may fluctuate depending on workload or agency needs; overnight travel may be required.
• Position is overtime eligible.

The AOC is an equal‑opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law.

Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resources Office at , or fax , or via email to Recruitment.gov.

The Washington State Administrative Office of the Courts does not use the E‑Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit (Use the "Apply for this Job" box below)..

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.