Correctional Records Supervisor | Criminal Conviction Records

Full Time | Permanent

Salary Range: $5,259 - $7,066 Monthly

This is a telework/hybrid position. The candidate of choice may be required to work in the Tumwater, WA office upon request.

This position is represented by the Washington Federation of State Employees.

The Washington State Department of Corrections has a duty to ensure the security of offender records. As a custodian of these records, the Correctional Records Supervisor (CRS) within the Criminal Conviction Records (CCR) Unit ensures compliance with appropriate laws and agency policy.

The Correctional Records Supervisor contributes to the agency’s mission to improve public safety by entering, auditing, and interpreting the legal documents that hold sentenced individuals within the agency’s facilities and/or under the jurisdiction of the Department of Corrections for supervision within the community. The CRS oversees the completion of the CCR and Supervision Screening Eligibility/Offender Release Plan (ORP) processes and their accuracy is critical due to the fiscal impact and potential liability to the agency.

The candidate of choice must be able to supervise and lead others as you will oversee correctional records staff and support each in their job performance. If you are experienced in OMNI, OnBase, and the correctional records process, we encourage you to apply!

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

• Managing and providing supervisory direction relating to operational effectiveness of a correctional records office which could look like:
• Directing and supervising lower-level correctional records office staff as well as the work of the records office
• Planning, assigning, and reviewing the work of the records staff
• Assessing training needs of staff and arrange for or provide instruction
• Responding to inquiries regarding records issues from facility staff and outside entities
• Evaluating employee performance and prepare performance expectations
• Resolving staff issues, recognize employees, and counsel employees in work-related activities and career development
• Reviewing and verifying sentenced individual’s sentence structure and criminal history information while completing CCR and Supervision Screening and ORP determination
• Maintaining electronic and physical files
• Providing effective communication and thorough and timely request processing
• Other duties as assigned

• High School diploma or equivalent
• Five (5) years of experience maintaining or processing sentenced individual records in an adult correctional agency.
  * Sentenced individual records are defined as records containing certified copies of the original documents relating to the sentenced individual’s crime and sentence. Sentenced individual records are not property files, grievance files,…