Clerical Officer; Band 3

MPA Recruitment is working in partnership with the local Health and Social Care Trust to recruit a Band 3 Higher Clerical Officer for the Family & Child Care, Children & Families Department in Omagh.

The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with ‘Your right to raise a concern (Whistleblowing)’ policy and their professional code of conduct, where applicable.

• Provide a full administrative support service to the team and other Professionals/departments.
• Arrange diary dates, venues, travel arrangement and hospitality. This may also include minute taking when required.
• Contribute to the organisation of the office carrying out routine administrative duties which may include the development and maintenance of an efficient filing system, a brought forward system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings.
• Deal with incoming mail and direct correspondence to the Team or as appropriate deal with routine items which may include the writing and drafting of routine letters for signature.
• Facilitate communication by liaising with relevant staff, departments, hospitals, the general public and external agencies.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and statistical reports produced within the department.
• Management of stationary stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained.
• Update/Search information on client data base (Paris/Soscare) as required.
• Contribute to the collection and collation of statistical information on a regular basis.
• Operate a petty cash system as required and in line with Trust Policy.

1. A minimum of 5 GCSEs (Grade A-C) to include English language or equivalent qualifications or higher standard of education AND 1 year administrative/ clerical experience

Or

3 years’ experience in a clerical / administrative role

Experience in the use of Microsoft Office products including Word and Excel or equivalent

OR

NVQ Level II Business & Administration or equivalent and

1 year administrative/ clerical experience

37.5hrs per week

1 months initially and possibly longer (up to 3 months).