Office Administrator TLNT_NI

Position: Office Administrator TLNT1_NI
Overview We are recruiting for an experienced Office Administrator to join a busy and fast-paced construction environment. This role is ideal for someone who is highly organised, detail-focused, and confident managing a varied workload across administration, accounts support, and site coordination.

Key Responsibilities Reception & General Office Administration Answering incoming telephone calls and handling general enquiries Welcoming visitors to the office in a professional manner Managing general IT queries and basic office support issues Maintaining accurate records of company equipment including laptops, mobile phones, dongles, and fuel cards Sorting, distributing, and managing incoming and outgoing mail Operating the franking machine and liaising with suppliers for maintenance and consumables Accounts & Invoice Processing Printing, inputting, and processing supplier invoices onto SAGE Matching invoices to purchase orders and delivery dockets Identifying discrepancies and requesting credit notes where required Filing and maintaining accurate invoice records both digitally and in hard copy Supporting month-end processes, including checking supplier statements Assisting with supplier and subcontractor payment queries Plant, Hire & Site Administration Collating weekly plant and hire sheets from site managers Liaising with suppliers regarding hire updates, off-hire requests, and plant records Distributing monthly stock take sheets and collating completed returns Communicating updates between sites and internal management teams Purchasing & Office Supplies Managing stock control of stationery and general office supplies Coordinating orders for site requirements including toiletries and consumables Processing weekly diesel and heating oil orders Downloading and maintaining fuel usage reports and issuing monthly summaries Site Support & Documentation Preparing and issuing site induction packs and related documentation Circulating toolbox talks, sign-in sheets, and operator checklists to site managers Ensuring all documentation is accurately maintained and stored on internal systems Requirements Previous experience in an office administration role (construction or similar industry desirable) Strong organisational and multitasking skills Confident using Microsoft Office and accounting systems (SAGE experience beneficial) High attention to detail and accuracy Strong communication skills and ability to liaise with multiple stakeholders

Skills:

General Administration Answering Telephones Data Entry Sage