Band 3 Clerical Officer

Position: Band 3 Higher Clerical Officer
Your new company Hays are recruiting on behalf of a leading public sector organisation for a Higher Clerical Officer (Band
3) to join a busy Children and Family Services team. This is an opportunity to join a well-established organisation that provides essential support services to communities across Northern Ireland. Working within a fast-paced administrative environment, you will play a key role in ensuring the smooth delivery of vital support services. Your new role As a Higher Clerical Officer, you will provide comprehensive administrative support to a professional multidisciplinary team.

Your responsibilities will include:
Managing diaries, arranging meetings, booking venues, coordinating travel and hospitality requirements. Taking minutes and preparing meeting documentation when required. Maintaining accurate filing systems, records management processes and office administration procedures. Processing incoming correspondence, drafting routine communications and directing enquiries appropriately. Handling telephone calls and responding to queries from internal and external stakeholders. Producing letters, reports, minutes and presentations using Microsoft Office applications.

Assisting with the preparation of reports, policies and statistical information. Maintaining stock levels and processing departmental orders. Updating and searching information systems and databases. Supporting the collection, collation and reporting of service data. Managing petty cash processes in line with organisational procedures.

This role offers the opportunity to work within a supportive team environment while contributing to the delivery of important services across the organisation. What you'll need to succeed To be considered for this position, you will be able to demonstrate one of the following: A minimum of 5 GCSEs (Grades A-C), including English Language (or equivalent qualification), plus at least 1 year's administrative or clerical experience.

OR an NVQ Level 2 in Business Administration (or equivalent) plus 1 year's administrative or clerical experience. OR 3 years' administrative or clerical experience. You will also have:
Strong organisational and administrative skills. The ability to work independently and manage competing priorities. Excellent time management and flexibility. A professional approach to handling confidential information. Proficiency in Microsoft Word, Excel, Outlook and PowerPoint. Experience arranging meetings and taking minutes Experience working with client information systems or case management databases would be advantageous. What you'll get in return 2 Positions available:
This is a full-time post for 1 month initially with a possible 3-month extension for the right candidate £12.75 per hour Omagh-based Full-time role: 37.5 hours 9am-5pm What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Benefits: £12.75 per hour