Executive Officer - Claims and Insurance Unit

Job Reference: )Primary Location :
Tyrone-Omagh-Omagh Office Contract Type :
Permanent Duration of Contract/Contract End Date : N/AStatus :
Full-Time Hours per Week : 36

Working Pattern :
Monday - Friday Grade/Scale :
Executive Officer | NJC pt 17- 20 | £31,022 - £32,597 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : TBCAdditional Information: N/AJOB DESCRIPTION

REPORTS TO:

Claims and Insurance Manager RESPONSIBLE FOR:
Provision of administrative support in respect of claims made against the Education Authority, commercial insurance claims, debt recovery and records management. Dealing with queries from a range of stakeholders.

JOB PURPOSE:

Administrative duties associated with the defence of claims brought against the Authority.

Administrative duties in relation to insurance matters including commercial insurance.

Administrative duties in respect of debt recovery and third party recoupment.

Deputise for the Senior Executive Officer.

MAIN

DUTIES AND RESPONSIBILITIES:

SELF-INSURANCEProvide administrative support for the defence of public and employers liability claims brought against the Authority, in both the maintained and controlled sector. This includes arranging the investigation and in the absence of the Senior Executive Officer or during busy periods to carry out in the investigation and compile the relevant report, and prepare memos for approval from Chief Executive. Provide advice to other Education Authority departments, Principals, CCMS, Libraries NI, school trustees in respect of the self-insurance arrangements for public and employers liability risks in relation to the maintained and controlled sector and Libraries  accordance with the Service Level Agreement between the Education Authority and Libraries NI, complete the administrative duties associated with the investigation of liability claims to include billing Libraries NI for works completed.

Assist the Senior Executive Officer in the management and reporting to the Finance Department/other relevant departments in respect of costs associated with the defence of employee and public liability claims on a quarterly basis.

Represent the Authority, Maintained Sector and Libraries NI at court on a wide range of diverse and complex issues and direct as appropriate in the absence of the Senior Executive Officer, or during busy periods.

Carry out administrative duties associated with the implementation and updating the computer system for liability claims.

Arrange and attend in the absence of the Senior Executive Officer liability consultations with witnesses, Solicitors firm and appointed Counsel.

RECOVERY OF DEBTSManage and maintain an efficient computer system and the administration for the recovery of debts and collate data for each debtor.

To process small claims and over payments of wages owed to the Authority for recovery; preparing written correspondence to debtor to recover monies and advising on possible repayment plans. Use of own initiative is required to collect further information on the debtor when applicable.

To monitor repayments of debts and update finance department as required.

To prepare and process appropriate documentation for claims to Small Claims Court and the Enforcement of Judgements Office.

Under the guidance of the Senior Executive Officer appointing and instructing the Education Authority Solicitors in the recovery of debts outside the remit of the Small Claims Court.

Following Education Authority Guidance in reporting losses to Finance Department in the cases where recoupment is not possible, to ensure Finance Department can maintain accurate annual loss accounts.

PROPERTY/MATERIAL DAMAGETo process property/material damage claims relating to incidents on fire/special perils,…