Senior Clerical Officer - EA Music Locality

Job Reference: )Primary Location :
Tyrone-Omagh-Omagh TECContract Type :
Permanent Duration of Contract/Contract End Date : N/AStatus :
Full-Time Hours per Week : 36

Working Pattern :
Monday
- Friday: 9am - 5pmGrade/Scale :
Senior Clerical Officer | NJC pt 11 - 14 |£28,142 - £29,540 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : TBCAdditional Information:
Suitable applicants who are not appointed to this immediate vacancy will be placed on a reserve list which will remain valid for one year and may be offered similar fixed-term appointments at the discretion of the EA during that period.

JOB DESCRIPTION RESPONSIBLE TO: EA Music
- Executive Officer

JOB PURPOSE:

To provide efficient and effective administrative, clerical and/or secretarial support to functional and operational staff within EA Music.

Functional Links With:

Other services within the Education Authority Other users of the service

Other agencies as appropriate

The post holder will have to maintain a range of contacts within well-defined terms of reference.

MAIN

DUTIES AND RESPONSIBILITIES:

To provide administrative support in relation to all aspects of the work of EA Music using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, fax, intranet and internet facilities.

To supervise clerical officers within the section in the absence of the executive officer ensuring that work is produced to the agreed standards.

To provide advice and assistance to Education Authority officers, customers, the public and other professionals in respect of agreed aspects of the service and as directed by the executive officer or senior executive officer.

To support the executive officer in undertaking qualitative and quantitative research and investigations as required by senior officers with the education department.

To assist in the collation of factual data and statistical information from various sources in order to support the work of identified senior Education Authority officers within the service.

To prepare letters, minutes, notes and other clerical support to officers as appropriate and as directed by the executive officer.

To assist in the preparation of materials for courses as appropriate.

To process claims and invoices for payment in accordance with agreed Education Authority procedures.

To use initiative, tact and diplomacy in responding to queries, issues and problems which arise within the section in the absence of the executive officer and senior executive officer.

To disseminate information as appropriate both within the service, other sections within the education department and the Education Authority.

To deal with written and verbal communications, including telephone enquiries received within the service.

To order and monitor supplies of stationery and office requisitions for all staff within the section.

To organise meetings on behalf of senior EA Music officers and to assist in the administrative support associated with arranging courses and conferences.

To be responsible for maintaining efficient recording and filing systems within the service as directed by the executive officer.

To undertake other duties appropriate to the grade as may from time-to-time be required by the head of section.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

PERSON SPECIFICATION NOTES TO JOB APPLICANTS
1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5.…