Accounts Payable Clerk

WE BLEED BLUE

At MCT Companies, we like to say we bleed blue. Bleeding Blue is a dedication and commitment to our co-workers, customers, and our core values. Our core values define who we are. They are the underlying framework for our decisions, interactions, and relationships.

We strive for camaraderie because we are team players, a can-do attitude because we are problem solvers and doers, doing right by our word because we believe in honesty, excellence because we believe that expertise and quality is the key to success, and most importantly, fun because we cherish the life-long friendships and bonds made at MCT! We are looking for motivated individuals to join our growing family business!

The Accounts Payable Clerk supports the day-to-day financial operations of MCT Companies by ensuring vendor invoices, payments, company credit card activity, and related records are processed accurately and on time. This role helps maintain complete financial documentation, supports internal departments and external vendors, and provides professional, responsive service.

• Matches vendor invoices and credit memos to applicable source documents, i.e. purchase orders, packing slips, Bills of lading, receiving reports, etc.
• Reviews vendor invoice and credit memos for discrepancies and proper authorization.
• Inputs all approved invoices and credit memos into Fusion software daily and ensures that invoices are only paid once.
• Keeps track of payment for new unit sales on excel spreadsheet and makes appropriate wires for payment when needed.
• Processes request for manual checks when required and input into Fusion for tracking.
• Processes company credit card statements monthly, ensuring all appropriate receipts and manager approval is received, and proper cost centers are assigned.
• Assists in the ordering and management of office supplies for MCT.
• Maintains the fuel card program for all company trucks for all MCT locations.
• Assists parts department with correction of purchase receiving errors.
• Schedules and initiates wire transfers.
• Calculates and processes check batch, matches invoices, creates check batch list report and submits to Controller for review, approval and signature.
• Distribute checks to vendors and employees as required.
• Reconciles vendor statements to accounts payable balances, including employee expense reports and management credit card expense reports and research any variances.
• Performs monthly account reconciliations as assigned.
• Manages 1099 reporting within vendors in Fusion.
• Completes and returns credit applications to vendors.
• Obtains W-9 forms from new vendors and sets up new vendors in Fusion.
• Maintains master vendor files for each vendor to include W-9 forms, vendor bids, etc.
• Backup to the front desk staff to ensure constant coverage.

• Strong attention to detail and the ability to process financial information accurately and consistently.
• Critical-thinking, problem-solving, and sound judgment skills.
• Ability to organize work, coordinate priorities, and meet deadlines in a fast-paced environment.
• Clear written and verbal communication skills, active listening, and a customer-service-oriented approach when working with vendors, coworkers, and internal departments.
• Intermediate to advanced computer and data-entry skills in Windows-based applications.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with Karmak Fusion or similar accounting software is preferred.
• Reliable attendance and punctuality are essential. Employees are expected to be ready to work at the start of their scheduled shift and to follow company and departmental attendance procedures.

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