HighLevel Executive Assistant

Prairie & Pine Real Estate Group at One Realty Group, Sterling is hiring a High-Level Executive Assistant to support a high-performing real estate team. This role is ideal for someone who loves building systems, improving processes, and helping agents and the team thrive. As a High-Level Executive Assistant, you’ll oversee daily operations, workflows, marketing, and agent support, ensuring efficiency and consistency across the team.

This is a hands‑on, leadership‑focused role where your ideas and initiative directly shape the success and growth of the business.

• Base salary: $55,000–$65,000 per year
• Bonus opportunities
• Paid Time Off (PTO)

• Operational Systems & Structure
  • Build, improve, and manage systems for agent onboarding and training, listings, marketing, and brand presence, client care and event coordination, internal communication and team standards, and CRM/database management and reporting.
  • Maintain and update the Operations Manual and Agent Training Procedures.
• Team Support & Accountability
  • Guide and support agents in workflows, tools, and best practices.
  • Assist with meeting preparation, agenda structure, and team communication.
  • Partner with leadership to identify needs, streamline processes, and raise performance standards.
  • Support coordination with the team’s Executive Assistant and full‑time TC VA.
• Marketing, Branding & Creative Direction
  • Oversee marketing materials, flyers, listing packages, and digital content.
  • Manage social media systems and ensure brand consistency.
  • Bring new ideas to elevate visibility, engagement, and client experience.
• Administrative & Business Operations
  • Manage office tools, technology, and vendor relationships.
  • Support financial systems such as budget tracking, reporting, invoices, and commission details.
  • Ensure smooth operations across multiple areas of the business.

• Real estate experience or an active license preferred.
• Strong experience building, managing, and improving systems.
• Creative, motivated, and naturally proactive.
• Excellent communication skills—written and verbal.
• High attention to detail paired with flexibility when needed.
• Ability to manage multiple projects, prioritize effectively, and meet deadlines.
• Calm and steady under pressure, with a service‑based mindset.
• Leadership qualities with the ability to guide both admin and agents.
• Strong judgment, accountability, and follow‑through.