Administrative Assistant

St. Margaret Mary Catholic School - Omaha

Full-Time

Name of Facility
:
St. Margaret Mary School
Address
123 N 61st St
Omaha, Nebraska
68132

Name
:
Ryan Wieczorek
Email
: rwieczorek

Reports to: Principal

• 40 hours per week according to the school calendar and as directed by the principal. Vacation is the month of July.
• Performance of confidential administrative responsibilities necessary for an efficient and effective school office.
• This position is one of the main points of contact for school families, students and visitors to the school and works closely with the parish office.
• Positions main tasks are daily attendance and managing teacher and TA substitute assignments.
• Flexibility and adaptation to change are necessary functions of the job.

• Knowledge, Skills, and Abilities
• Greet, assist and direct guests, workers, visitors and the general public – this includes the use of our electronic door security system.
• Maintain strict confidentiality regarding student records, staff information, and all sensitive administrative matters in compliance with FERPA and school policies.
• Serve as a trusted partner to the principal, anticipating needs and managing priorities efficiently. Handle confidential communications with discretion, including emails, phone calls, and in-person interactions.
• Administers medications and provides health-related care to students with compassion and respect for their dignity, maintaining strict confidentiality and accurate records in accordance with school policies, medical guidelines, and Catholic values.
• Organize, track, and manage documents, schedules, and meetings with precision and attention to detail.
• Assist in the preparation and review of sensitive reports, memos, and correspondence.
• Monitor and record student attendance daily.
• Assist the assistant principal as a point of contact for teacher absences, and help secure teacher substitutes for those absences (may require time in the morning after 6:30 am).
• Direct employees, guests and general public to the right staff member.
• Demonstrates clear, professional written and verbal communication with students, families, and staff; can convey information respectfully and accurately.
• Provide office support services so as to ensure efficiency.
• Able to tend to students who need a band‑aid, ice pack, temperature taken, etc.
• Provide word‑processing and clerical support.
• Sort and deliver the mail to appropriate staff.
• Maintain a common filing system and file all letters, pieces of information as needed.
• Provide administrative services to the principal and assistant principal.
• Proficient in managing student information and records using FACTS, spreadsheets, and other school systems; able to maintain accurate, up-to-date documentation.
• Education and Experience
• High school diploma required. Must be Safe Environment trained before employment begins.

Contact Principal Ryan Wieczorek with questions or to apply.

To apply , please email a resume and three references.
Email rwieczorek, or call 402‑551‑6663