Project Coordinator

Project Coordinator – HDR

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, and where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities, constantly asking ourselves:
What is our impact on the world?

The Project Coordinator will work with Project Managers and other technical team members in support of federal projects. The duties may include any or all of the following, depending on the needs of Project Managers and candidates’ qualifications, experience and abilities.

• Assist Project Managers or Designees
• Download required HDR project initiation documents and assist as directed to complete
• Download required HDR project execution documents and assist as directed to complete
• Update project financial records as directed
• Download project financial information as directed
• Apply company quality assurance guidelines and procedures for project document management throughout the project
• Assist with preparing expense reports
• Assist with preparing project progress reports for monthly invoicing
• Set up project meetings and prepare detailed minutes of meetings
• Perform project filing of hard‑copy documentation
• Assist in project closeout activities as directed
• Manage and edit project‑specific specifications, including federal Unified Facility Guide Specifications (UFGS) using Specs Intact software
• Assist with coordinating the work of multidisciplinary design teams
• Perform project construction administration activities
• Document Management: establish a system for filing, distribution, retrieval, tracking, action notification, and status reporting of critical project records
• Administration of submittal requirements
• Administration of O&M manual reviews
• Maintain submittal schedule and records
• Maintain RFI logs and records
• Log project controls documentation and generate tracking reports
• Conduct project communication and collaboration system workshops with project teams and owners
• Support project team members on the completion of documents, including formatting, word processing, editing and organization of project documents, reports and correspondence
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts, and PowerPoint presentations based on input from project team members (other software may be used on a project‑specific basis)
• Responsible for uploading documents to our in‑house filing systems (Project Wise and/or Newforma)
• Work collaboratively with peers in Omaha and other HDR offices
• Other duties as requested

• Highly organized, detail oriented, strong communicator
• Billing and financial management experience
• Excellent at multi‑tasking with minimal supervision
• Bachelor's degree preferred
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred
• Experience working on projects for the federal government preferred
• Preference given to local candidates
• Previous experience at an Architecture/Engineering firm

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant in our employee‑owned culture is a must

Primary

Location:

United States – Nebraska – Omaha
Industry: Federal

Schedule:

Full‑time
Employee Status:
Regular
Business Class:
Federal Project Management
Job Posting:
Dec 3, 2025

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.