Executive Assistant to CEO

Position Overview

The Executive Assistant to the CEO provides high‑level administrative, operational, and strategic support to the Chief Executive Officer of a growing law firm. This role goes beyond traditional executive assistance and includes direct support for the CEO’s work as a public speaker and podcast host. The ideal candidate is highly organized, technologically savvy, proactive, and capable of managing complex priorities with discretion, professionalism, and sound judgment in a fast‑paced, high‑visibility environment.

• Provide comprehensive support to the CEO, managing day‑to‑day administrative and operational needs.
• Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow‑up aligned with the CEO’s priorities.
• Manage a complex and dynamic calendar, including firm leadership meetings, legal‑industry commitments, speaking engagements, travel, and media appearances.
• Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications.
• Prepare agendas, briefing materials, presentations, and follow‑up action items for meetings and initiatives.
• Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking.
• Handle confidential, sensitive, and privileged information with the highest level of discretion.
• Support internal firm initiatives, leadership projects, and strategic priorities as assigned.

• Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials.
• Track speaking opportunities, submissions, confirmations, and post‑event follow‑up.
• Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners.
• Manage contracts, invoices, and timelines related to speaking engagements.

• Coordinate podcast recording schedules, guest bookings, and production timelines.
• Manage guest outreach, confirmations, releases, and follow‑up communications.
• Assist with episode planning, content organization, and show notes.
• Coordinate with editors, producers, and marketing teams to ensure timely production and release.

• Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners.
• Draft, edit, and manage professional correspondence and communications.
• Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support.
• Track deadlines, deliverables, and commitments to ensure accountability and timely completion.
• Support project management efforts across executive, media, and firm initiatives.
• Ensure all CEO projects cross the finish line on time by implementing the 10‑80‑10 rule for project management.

• Bachelor’s degree required; MBA or experience as an Aide‑De‑Camp preferred.
• PMP (Project Management Professional) certification preferred.
• Experience as an executive, law firm administrator, paralegal, or executive assistant.
• Exceptional organizational, time‑management, and multitasking skills.
• High digital literacy, with the ability to quickly learn and leverage new tools, platforms, and systems.
• Experience managing and maintaining a CRM, including data integrity and reporting.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office, Google Workspace, calendar management tools, virtual meeting platforms, and collaboration software.
• Experience supporting public‑facing executives, speakers, or content creators is a strong plus.

• Proactive, resourceful, and solutions‑oriented.
• Comfortable working with a high‑visibility executive and shifting priorities.
• Calm under pressure with exceptional attention to detail.
• Collaborative, service‑minded, and highly dependable.

• Work closely with a dynamic CEO shaping the strategic direction of a growing law firm.
• Exposure to executive leadership, media, public speaking, and podcast initiatives.
• Opportunity for…