Office Administrator

Apply for the Office Administrator role at Syniti
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Syniti, part of Capgemini, tackles the hardest work in data for the world’s largest organizations. We combine intelligent software with deep data expertise to help Fortune 2000 companies tackle complex data challenges and drive measurable business outcomes with business-ready data. Syniti’s Data First strategy transforms data from an afterthought into a strategic asset—unlocking insights, reducing risk, and fueling growth. With over 5,000 successful projects, we support the full data lifecycle through a unified platform for migration, quality, replication, matching, master data management, analytics, governance, and strategy.

Operating globally across industries, Syniti’s award‑winning software and expert consultants give enterprises a unique edge in managing and maximizing their data.

We are looking for an Office Administrator to ensure smooth daily operations of our Omaha office and provide exceptional administrative support to employees, candidates, and visitors. This role requires a detail‑oriented, organized and proactive individual who can manage multiple priorities.

• Serve as main point of contact for all facility and office-related issues.
• Greet scheduled visitors and ensure a welcoming, professional office environment.
• Manage incoming/outgoing mail, packages, and shipping needs, including assigning shipping charges to appropriate cost centers.
• Maintain office organization, including supply locations, cleanliness, and readiness of meeting rooms and common areas.
• Order, track, and maintain inventory of all office supplies, kitchen items, and event materials.
• Coordinate equipment or facility maintenance requests as needed.

• Coordinate logistics for office events such as hiring weekends, team meetings, and visitor days.
• Purchase and set up meals, snacks, and refreshments; manage catering orders and confirm deliveries.
• Print and prepare documents, candidate folders, signage, agendas, and hospitality materials.
• Organize meeting rooms and ensure technology is functional for interviews and meetings.
• Make dinner reservations for candidates and leaders, ensuring dietary needs and headcounts are managed.
• Follow established checklists for event preparation, execution, and wrap‑up.

• Proactivity: anticipate office needs, identify issues before they arise, and complete tasks without waiting for direction.
• Timeliness & reliability: consistently meet deadlines, arrive prepared, and ensure all tasks are completed in advance of events or meetings.
• Follow‑through: complete all assigned tasks thoroughly and accurately, confirming all steps are closed out.
• Professionalism & hospitality: create a positive, welcoming atmosphere for employees, leaders, and candidates.
• Organization: maintain an orderly office environment, structured systems, and clear documentation.

• 1–2 years experience as an Office Coordinator, Executive Assistant, Office Manager, or similar administrative role.
• Strong organizational and administrative skills with the ability to operate in a deadline‑driven environment.
• Technologically savvy; proficient with SharePoint/One Drive, Teams, Zoom, Webex, and other collaboration systems.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Strong written and verbal communication skills.
• Ability to work professionally with people at all levels of the organization.
• Creative problem solver with solid project‑management capabilities.

• Trust in your talent. At Syniti you will find a supportive environment and access to learning tools, but micromanagement is not our style.
• Growth. We are growing rapidly and steadily solving the biggest challenges enterprise companies are faced with today. There was never a better time to join and grow with us. Most importantly you will have the chance to shape our journey and share in our success story.
• Support. We all rely on each other and enable each other to be successful. You won’t stand alone.
• Curiosity and genuine interest in you. We all have our different stories, all…