Strategic Assistant

Founder & CEO of Special Sitters, LLC a Barnabas Care Company

3 days ago Be among the first 25 applicants

Direct message the job poster from Special Sitters

Special Sitters is a mission-driven organization committed to serving families and communities with excellence, compassion, and integrity. We provide high-quality support services guided by our deeply rooted values.

Commitment to Excellence:
Purpose Driven
• Continuous Improvement
• Communication
• Do What You Say

If you share these values and want to be part of a purpose-driven, positive, and supportive team, we’d love to connect with you.

Special Sitters is seeking a highly organized and proactive Executive Administrative Assistant to support our Owner/President, Executive Staff, and Director of Operations. This individual will manage complex schedules, coordinate communication, assist with claims review and appeals, arrange executive travel, and help ensure daily operations run smoothly and efficiently. The right candidate is professional, detail-oriented, and able to anticipate needs and take initiative.

• Provide high-level administrative support to the Owner/President and executive team
• Act as a gatekeeper by screening calls, emails, and requests; prioritizing access to leadership
• Manage executive inboxes, flag urgent matters, and draft professional correspondence
• Maintain and update complex calendars, schedules, and meeting logistics
• Coordinate travel arrangements, itineraries, accommodations, and trip documentation
• Prepare agendas, reports, presentations, research findings, and meeting materials
• Review claims for accuracy and completeness; assist with claims appeals
• Update operational documents, staff schedules, and rosters
• Support special projects and executive initiatives as needed
• Maintain confidentiality and represent the company with professionalism at all times

• 2–4 years of administrative or executive assistant experience
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency with Google Workspace and/or Microsoft Office
• Ability to handle confidential information with integrity
• Strong problem-solving and research abilities

• Experience supporting executives, business owners, or senior leadership
• Familiarity with claims review and appeal processes
• Ability to work independently and manage competing priorities
• Professionalism & discretion
• Proactive and self-directed work style
• Strong interpersonal communication
• Adaptability in a fast-paced environment
• Alignment with Special Sitters’ core values
• Unlimited vacation
• Paid time off (company holidays, sick time, etc.)
• Supportive, values-driven culture and leadership team

Submit your resume and a brief cover letter describing why you are a strong fit for this position and how you embody Special Sitters’ values.